Administrative Assistant I

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support senior leadership within a large, dynamic organization. This role serves as a trusted partner, helping leaders stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The successful candidate will thrive in a collaborative environment, enjoy working with a variety of stakeholders, and bring strong organizational skills, sound judgment, and a service-oriented mindset to everything they do.

What You'll Do:

• Manage calendars, schedules, and meeting coordination for leaders and team members.
• Coordinate meeting, event, and travel logistics.
• Monitor key dates, deadlines, and departmental activities.
• Prepare reports, meeting minutes, correspondence, and other business documentation.
• Process invoices, expense reports, and other administrative transactions.
• Maintain records, filing systems, SharePoint sites, and department resources.
• Handle incoming calls, emails, and inquiries, escalating issues as appropriate.
• Support onboarding activities and training on collaboration and productivity tools.
• Manage office supplies, equipment, and general administrative operations.
• Assist with special projects and other duties as assigned.

What You'll Need:

• High school diploma or equivalent.
• 13 years of administrative, office support, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently and exercise sound judgment.
• Strong verbal and written communication skills with a customer-focused approach.
• Proficiency with Microsoft Office applications, including Outlook, Word, OneNote, Excel, and SharePoint.
• Basic problem-solving and decision-making skills.
• Proven ability to handle confidential and sensitive information with discretion.

What Will Set You Apart:

• Experience supporting leaders within a fast-paced, professional environment.
• Experience coordinating meetings, events, and travel arrangements.
• Experience managing SharePoint sites, intranet content, or department resources.
• Strong proficiency with collaboration tools such as Microsoft Teams, Zoom, and MURAL.
• Experience preparing reports, presentations, or departmental communications.

Candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office four days per week.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.