Administrative Coordinator II - Surgery

Description The Administrative Coordinator II is responsible for administrative and office service activities such as purchasing, payroll, records control, and human resources for the head of a department, care center, or division, with additional higher-level functions including credentialing, appointments, promotions, special projects, and grants. The individual will oversee administrative direct reports and typically reports to a division head, vice president, or higher-level executive. They may function as Supervisor or Administrative Manager in the absence of higher-level department leadership. Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine Responsibilities Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects, and credentialing. Assists in maintaining and monitoring the budget and grant allocations; prepares documents required to maintain balanced accounts for review and approval. Initiates and follows through on human resources and payroll transactions; generates weekly payroll submission; maintains liaison with human resources and payroll to coordinate and resolve issues and problems. Ensures adequate restock of supplies for the department; takes inventory or examines merchandise to identify items to be reordered or replenished; requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies; tracks expiration of vendor contracts and renews as needed. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings, and/or visiting professorships; assists in the development and coordination of informational packets for participants; transcribes and distributes minutes. Develops, updates, and/or revises informational flyers, brochures, leaflets, and mailings. Researches, locates, and compiles information for reports; assembles and categorizes figures for computation and calculations; prepares statistical reports. Checks materials submitted for supervisors' attention to ensure all relevant data, authorizations, and pertinent information are included. Mentors, trains, and/or conducts orientation for new office support staff and monitors performance. Coordinates administrative, secretarial, and/or general office support coverage. Performs other related duties. Qualifications Bachelor's Degree or combination of applicable experience and education. 7+ years related administrative or business experience required; some supervisory experience strongly preferred. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. Compensation The salary range for the role is $71,500 - $98,827 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses, incentive, differential pay, or other forms of compensation or benefits. #J-18808-Ljbffr Mount Sinai Health System