Sales Administrative Assistant

A beloved hotel with an enviable oceanfront location is now even better, following a $50 million renovation. Our newly redesigned Loews Miami Beach Hotel includes all-new touchpoints throughout the property. Welcome to a South Beach Icon, Reimagined.

Who We Are : Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here ; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer :

• Competitive health & wellness benefits, 401(k) & company match
• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement
• Training & Development opportunities, career growth
• Tuition Reimbursement
• Pet Insurance
• Team Member Hotel Rates, other discounts, perks and more

The Administrative Assistant assists Sales Managers, Catering Managers and/or Conference Managers in providing world-class contracting, preparation, coordination and servicing of Hotel Customer base. Administers proposals, contracts and written correspondence in conjunction with Sales/Catering Team to communicate contractual information, event details and changes in conference programs to appropriate hotel operating departments and partnering teams.

Duties and Essential Functions

• Ability to juggle multiple tasks & projects with superb accuracy in a fast paced environment
• Strong administrative skills and attention to detail
• Exceptional customer service skills, over the phone and in person, with customers and internal departments
• Ability to manage different personalities, work styles and needs
• Write (or review) and distribute emails, correspondence memos, letters and customer specific communications as requested
• Assist in the preparation of regularly scheduled reports
• Assist with return phone calls. Qualify leads with additional details. Help clients with details on upcoming groups
• Coordinate reservations and amenities for Managers. Ensure room is ready and amenity delivered prior to arrival
• Assist with special project tasks, including mailings, sales blitz lists and other sales related activities
• Prepare contracts for Sales and Catering Managers; merge, alter and distribute for a tentative booking
• Assemble proposals and regret correspondence for Sales and Catering Managers
• Create Post Convention Reports, merge corresponding thank you letters
• Conduct Site Visit Tours as needed for Sales and Catering clients
• Send first contact template response to Catering inquiries with basic hotel information
• Assist in managing execution of small one-day meetings or rooms only programs
• Work directly with Operations/Restaurant to help coordinate the handling of functions
• Communicate with Catering and Conference events to inform cut off dates, review pickup reports for straight-line availability
• Assist with event execution including walking meeting rooms to ensure set is accurate, greeting meeting planners in meeting rooms on event days, and communicating requests to appropriate department for execution
• Other duties as assigned