Executive Assistant

Executive Assistant

The Executive Assistant:

• Maintains the supervisor's daily and long-range calendars. Determines the priority of appointments, briefings, and meetings requiring the supervisor's personal attention and coordinates appropriate coverage when necessary.
• Serves as point of contact between high officials of the Department of Transportation, Congress, and other government agencies, officials of the maritime industry, foreign groups and others. Receives requests, inquiries, and comments and determines the nature and importance of the information
• Tracks incoming suspense correspondence by maintaining an accurate suspense status listing. Ensures timely completion of actions and reviews completed actions for priority, content, security markings, and appropriate staff coordination.
• Performs research from a variety of sources such as regulations, memoranda, orders, circulars, reports of special boards and committees, and other reference materials. Research often requires interpretation and adaptation if there are no precise guidelines.

The ideal candidate for this position is an accomplished Executive Assistant with extensive experience managing administrative operations and high-priority DOT, Congressional, and policy actions for senior federal and higher education leadership. They possess expertise in executive calendar management, complex correspondence tracking, regulatory research, and stakeholder relations, while holding an active Secret Clearance and serving as essential Continuity of Operations (COOP) personnel.