Executive Assistant

Executive Assistant

The Executive Assistant:

• Manages daily administrative operations, complex executive calendars, travel itineraries under Federal Travel Regulations, and administrative support personnel for the Immediate Office of the Superintendent to ensure effective office management and decision-making.
• Serves as the primary point of contact and liaison to senior officials across the Department of Transportation, Congress, military services, and the maritime industry, professionally handling sensitive inquiries and confidential matters.
• Reviews, analyzes, and controls all incoming and outgoing executive correspondence, managing suspense tracking systems to ensure proper staff coordination, security markings, and timely completion of reports.
• Conducts comprehensive research into DOT and USMMA directives, orders, and administrative issuances to prepare executive briefing materials, resolve operational challenges, and recommend management improvements.

The ideal candidate for this Executive Assistant position is a proactive, seasoned administrative professional who thrives in a high-stakes, fast-paced executive environment. Candidate should bring a high degree of discretion, sharp political acumen, and exceptional organizational skills to the Immediate Office of the Superintendent at the U.S. Merchant Marine Academy (USMMA).