Legal Secretary

Job Description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

In this role you will provide coverage to San Diego attorneys. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5-7 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation preferred.

Responsibilities

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• Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required.
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• Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
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• Handle a wide variety of complex and confidential time-sensitive material.
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• Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading).
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• Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed.
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• Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications.
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• Maintain electronic case files and update as needed following set naming protocols for search ease.
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• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
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• Assist with preparation of administrative filings/exhibits in agency matters and venues.
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• Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys.
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• Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc.
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• Complete monthly expense reports for assigned attorneys.
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• Maintain attorney case lists including closing files as necessary in engagement system.
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• Process vendor invoices in conjunction with our billing department.
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• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
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• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency as necessary.
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• Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents.
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• Run conflict checks and open new client engagements in conjunction with our new business team.
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• Handle all aspects of case opening tasks for assigned case managers and matter team.
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• Perform other administrative duties as assigned.
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• Coordinate docketing for litigation attorneys, maintain calendars and CLE records.
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Job Requirements

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• Minimum 5 years' experience as a California legal secretary in civil litigation.
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• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills.
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• Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
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• Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows.
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• Possess a client service mindset with strong verbal and written communication skills, excellent proofreading skills.
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• Be analytical, able to problem-solve and propose resolutions.
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• Proficient with generating Tables of Authorities and Table of Contents.
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• Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines.
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• Experience supporting up to 4 active attorneys at one time a strong plus.
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• Must possess a commitment to excellence and high standards of accuracy and professionalism.
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For California, the expected hourly range for this position is between $35.00 - $41.00 The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

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• Medical, dental, vision, life and disability insurance
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• 401(k) Retirement Plan
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• Flexible Spending and Health Savings Account
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• Firm-paid holidays, vacation and sick time
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• Employee assistance program and other firm benefits
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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.