Accounts Payable Specialist

Company:

REMA FOODS, INC. has been a leader in importing quality foods since 1964. We source everyday and specialty products—like tuna, olives, oils, and mushrooms—from over 50 countries. Our clients, including Fortune 500 companies, rely on us for sourcing, quality control, logistics, and more. Find out more here:

Purpose:

The Accounts Payable Specialist is responsible for ensuring the accurate, timely, and compliant processing of vendor invoices and payments in a high-volume environment. This role supports the organization’s financial operations by maintaining strong vendor relationships, collaborating with internal teams, and upholding internal controls and accounting standards. The Accounts Payable Specialist plays a critical role in managing day-to-day payable activities, resolving discrepancies, and contributing to the overall efficiency and integrity of the accounting function.

Key Responsibilities:

• Process high volumes of vendor invoices in the ERP system with accurate GL coding, proper department or project allocation, and full three-way matching (PO, receiving record, and invoice).

• Identify, investigate, and resolve invoice discrepancies by collaborating with Procurement, Logistics, Receiving, and vendors.

• Prepare and manage payment journals and payment files for ACH, wire, and check payments in accordance with internal approval workflows and company policies.

• Create, maintain, and update vendor records, including tax documentation, payment terms, and banking information.

• Communicate effectively with vendors and internal stakeholders, managing multiple inboxes related to invoices, payments, and inquiries.

• Ensure compliance with internal controls, company policies, and regulatory requirements, and support audits by providing required documentation and explanations.

• Utilize ERP systems, Microsoft Teams, and Microsoft Office tools, including advanced Excel functions, to support accurate reporting and efficient accounts payable operations

Job Requirements:

Education:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.

Experience:

• Minimum of three years of experience in an accounts payable role within a high-volume environment.

Required Qualifications:

• Demonstrated ability to accurately process 500 or more invoices per week while meeting deadlines.
• Strong analytical and problem-solving skills with exceptional attention to detail and accuracy in financial processing.
• Excellent organizational skills with the ability to manage multiple priorities, work under pressure, and handle sensitive financial information.
• Strong written and verbal communication skills, with a collaborative mindset and the ability to build effective working relationships with internal teams and vendors.

Preferred Skills:

• Experience working in high-volume, multi-entity, or complex accounts payable environments.
• Familiarity with ERP or accounting systems such as Business Central, NAV, SAP, Oracle, NetSuite, or QuickBooks Enterprise (Navision or Business Central preferred).
• Strong Excel skills, including pivot tables, LOOKUP functions, and advanced filtering.
• Ability to adapt quickly to new systems, processes, and priorities in a fast-paced environment.
• Positive, solution-oriented approach with strong interpersonal skills and a collaborative team mindset

Demands/Physical Requirements:

• Must be able to sit and work from a computer in a remote setting for an extended period.
• Ability to work in an office environment.
• Ability to work under pressure and meet tight deadlines.
• On-Site Work: Must be able to commute and work on-site a minimum of two day per week.

Please note: This role is based in our Englewood Cliffs, NJ office and is classified as a New Jersey position. It follows a hybrid work arrangement, with three days working from home and two days in the office.

Equal Opportunity Employer

Rema Foods is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local laws.

If you need a reasonable accommodation during the application or interview process, please let us know.