Human Resources Assistant

United Nurses Associations of California
Union of Health Care Professionals

Human Resources Assistant

Based in Headquarters (City of Industry, CA)

POSITION SUMMARY:
Under direction of the Human Resources/Operations Director and/or their designee, the Human Resources Assistant will assist with daily HR and Operations functions. Interfaces with Management, Employees, Affiliates, and Vendors. Contributes to the attainment of specific goals and results of the HR/Operations department and the organization. Maintains confidentiality in work-related matters, as this position involves access to confidential information, including but not limited to personnel files and labor relations information. Non-Bargaining unit position.

ESSENTIAL DUTIES (include but are not limited):

• Assists with HR and Operations related inquiries, tasks, projects and/or requests
• Obtains and/or processes employee documents and information essential to the HR process (i.e. I-9, W4, DE4, Accident/Incident reports, Paystubs, attendance records, etc.)
• Audits records to determine compliance with union contract language and/or UNAC/UHCP policies
• Assists with confidential analysis for labor negotiations
• Performs data-entry, filing (hard and soft copies), emailing, and scanning of sensitive documents effectively
• Works with HR/Operations Director and management to coordinate meetings, interviews, trainings, site-visits, events, activities, (including logistics, vendor liaison, scheduling, travel arrangements, document preparation and follow-up work)
• Utilizes various data systems or computer programs to archive, input, import, export, track, monitor, cross-reference and report data
• Coordinates company-issued leased vehicles purchase/transfers/returns and associated insurance policies
• Coordinates company-issued property, including but not limited to cell phones, laptops, keys, ID cards, system access, etc.
• Communicates with vendors and or third-parties to fulfill requests
• Assists in performing internal audits
• Assists in preparing information for external audits
• Process, distribute, and/or transfer HR/Operations related mail, calls, and/or correspondence to appropriate person
• Liaise with other departments or functions (payroll, finance, etc.)
• Assist with new employee orientations and onboarding
• Works with vendors and technicians to coordinate repairs, inspections, etc.
• Perform other work as assigned/required to support the mission of UNAC/UHCP

MINIMUM QUALIFICATIONS:

• Minimum three (3) years general HR work experience, or one-year temporary employment with UNAC/UHCP, or a B.A. or B.S. in a relevant field 
• Knowledge of human resources processes and best practices. 
• Ability to understand and interpret employee union contract agreements 
• Ability to learn new administrative skills, technology, and programs as they evolve/emerge to support the organization’s goals 
• Ability to work well independently, prioritize, multi-task, problem-solve, and complete assignments effectively and efficiently, with attention to detail 
• Ability to take direction from management 
• Proficient in using the internet as a search tool 
• Competent in using Adobe PDF and MS Office (MS Outlook, MS Excel, MS Word, and MS PowerPoint, in particular). 
• Experience with HR databases (ADP, PayChex, FMLA Mgr, etc) a plus 
• Ability to handle confidential information 
• Professional attitude and attire 
• Ability to communicate and interact professionally and effectively with UNAC/UHCP officers, staff, affiliate leadership, union members, vendors and guests 
• May be temporarily reassigned to another UNAC/UHCP office and/or project office, as needed 
• Required to attend the UNAC/UHCP convention on a bi-annual basis 
• Ability to type 45 wpm proficiently/accurately 
• Ability to lift up to 25 lb. mailing trays, safety equipment, storage boxes 
• Background in labor movement and/or progressive movements a plus 

COMPENSATION PACKAGE:
Hourly $45.721/hr. – $56.846/hr. We provide a comprehensive package including medical and dental benefits for employee and dependents, optical allowance for employee and dependents, life Insurance for employee, defined benefit pension plan, 401K and flexible spending accounts, education program which includes tuition/course reimbursement and paid time off to take approved courses, vacation, sick leave, holidays, flexible personal time off, plus time off between Christmas day and New Year’s day. 

HOW TO APPLY:
Submit a current résumé reflecting qualifications for this position to View email address on unionjobs.com . Please reference “ HR Assistant ” in the subject line.

UNAC/UHCP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, including those who are 40 and over, ancestry, color, religious creed (including religious dress and grooming practices), disability (mental and physical) including HIV and AIDS, marital status, medical condition, genetic expression, sexual orientation, military or veteran status, and any other protected class or activity under California law.

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