Office Administrator & Shipping Coordinator
smartdept. inc.
Office Administrator & Shipping Coordinator
Smartdept. is searching for an Office Administrator & Shipping Coordinator for a creative agency client located in Chicago, IL. This is a full-time, onsite contract opportunity (Monday through Friday, 9am to 5pm).
This is a versatile role supporting a busy, fast-paced creative office. You'll handle a little bit of everything office related, with a big focus on shipping, receiving, and inventory. The ideal person is high energy, sharp, and quick thinking, and doesn't get rattled by lots of activity. Think theatrical stage manager: organized, calm under pressure, and always a step ahead.
What You'll Do:
- Support day-to-day office operations and pitch in on anything office related
- Learn and manage FedEx and UPS shipping software
- Produce shipping labels and track outgoing shipments
- Log and relay tracking numbers in Google Sheets
- Answer the door and receive deliveries
- Manage inventory and keep the office and supplies organized
- Assist with kit fulfillment as needed, including packing items into boxes
What You'll Need:
- Fast learner and self-starter who can juggle multiple tasks at once
- Highly organized with strong attention to detail
- Natural problem solver with a high energy, positive attitude
- Comfortable working in a busy, sometimes chaotic environment
- Comfortable with Google Sheets
- Ability to lift up to 35 lbs
- Available to work onsite full time, 9am to 5pm
Nice-to-Have Skills:
- Experience with FedEx Ship Manager and/or UPS WorldShip or similar shipping platforms
- Background in stage management, event production, or other fast-paced coordination roles
- Prior office administration, receiving, or fulfillment experience
- Experience supporting a creative agency or studio environment
Vacancy posted 6 days ago
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