Executive Assistant

Job Function Business Support Job Sub Function Administration & Secretarial Job Category Business Enablement/Support Job Location Miami, Florida, United States of America Job Description We are searching for the best talent for an Executive Assistant in Miami, FL. Key Responsibilities Supervise and coordinate overall administrative activities for Janssen International Vice President. Manage and maintain executive’s schedule (VP). Travel arrangement such as: issue the ticket using approved agencies, book hotels, set up ground transportation and fill out the subscription for Congresses as needed. Prepare expense reports through with documentation for IVP as needed. Support in Procurement process, working with internal systems to create vendors, open requests for purchase orders, pay vendors and process invoices. Collect, prepare information and reports for management use. Prepare all logistics of meetings and events, internal and external, including invitations, venues, meals, booking of hotels and transportation, visual equipment. Interact with other administrative teams, as well as leaders and cross‑functional stakeholders in the organization to deliver on IVP business needs. Collaborate with a small group of administrative assistants, securing deployment of company policies, sharing relevant information, manage vacation schedule and leaves of absence to secure business continuity and appropriate business support. Training the new assistant members. Qualifications A High School diploma is required; an Associate or Bachelor’s degree is preferred. A minimum of 6 years related experience. Advanced skills in writing, reading and speaking in English and Spanish or Portuguese. This individual will have excellent verbal and written communication skills, with outstanding interpersonal skills. Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook). Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites) is required. Demonstrate discipline, organization and positive “can do” attitude. Capable of working well in a dynamic environment. Good interpersonal relationships and a team player. This position is overtime eligible. Equal Opportunity Employer Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Accommodation for Applicants with Disabilities Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via our website; internal employees contact AskGS to be directed to your accommodation resource. Benefits and Compensation The anticipated base pay range for this position is: 60,000.00 - 108,000.00 USD Annual Additional Description for Pay Transparency: Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program. Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through our website. #J-18808-Ljbffr