Executive Assistant

The Opportunity Commvault is seeking an Executive Assistant to provide support to the CHRO and the Chief Technology & AI Officer. This administrative support role includes handling calendars/mailboxes, travel arrangements/expenses, and acting as a strategic partner for each of the executives and their organizations. The role requires strong social skills, reliable business judgment, and an understanding of both strategic and tactical business needs. Discretion, confidentiality, and the ability to prioritize workload are essential. Outstanding work ethic is required. This role reports into the Coral Gables office 5 days a week. What You’ll Do Proactively manage executive calendars accurately, ensuring efficient use of time and appropriate prioritization. Run meetings, write meeting minutes, and conduct required follow‑ups to keep projects on track. Own and run projects, consolidating information from staff. Collaborate with the EA team, providing back‑up support when appropriate and supporting group goals. Co‑ordinate meetings and activities with senior executives and their staff on critical and confidential matters. Use tact, subtlety, and practical knowledge of company policies, practices, and procedures in day‑to‑day work. Build and manage relationships with direct reports and staff. Prioritize work, work independently, and proceed with objectives with minimal direction. Who You Are Minimum of 5+ years’ experience assisting C‑level executives in a fast‑paced environment; AA or equivalent, BA/BS or equivalent preferred. Strong command of Microsoft Office, especially Outlook, PowerPoint, and Excel. Extensive experience coordinating domestic and international travel, including knowledge of passport and visa requirements. Experience supporting more than one executive, typically C‑level and VPs, on their staff. Ability to balance and prioritize multiple assignments while meeting deadlines. Professional polish and ability to demonstrate patience and composure under pressure. Exceptional written and verbal communication skills. Superior planning, time management, and interpersonal skills. Integrity and discretion in handling confidential information. Presentation/PowerPoint creation and editing skills. Ability to work in a highly ambiguous environment. You’ll Love Working Here Continuous professional development, product training, and career pathing. An inclusive company culture with opportunities to join Community Guilds. Generous global benefits. Pay Range $72,250—$140,300 USD. Equal Opportunity Employment Commvault is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status and we will not discriminate on the basis of such characteristics or any other status protected by the laws or regulations in the locations where we work. Accommodations Commvault’s goal is to make interviewing inclusive and accessible to all candidates and employees. If you have a disability or special need that requires accommodation to participate in the interview process or apply for a position, please email View email address on click.appcast.io. For other inquiries not related to accommodations, please contact View email address on click.appcast.io. #J-18808-Ljbffr