Executive Assistant to the President/COO

Executive Assistant to the President/COO Whitestone REIT—a dynamic, growth-focused real estate investment trust—is seeking a highly experienced and motivated Executive Assistant to support our President/Chief Operating Officer . This is a high-visibility role central to enhancing organizational effectiveness and driving strategic initiatives across departments and regional offices. We’re looking for a polished professional who is proactive, detail-oriented, and thrives in a fast-paced environment. The ideal candidate will be a trusted partner, capable of balancing complex administrative responsibilities with strategic support. This is a unique opportunity to contribute to both the operational success and personal efficiency of a key executive leader. Key Responsibilities Executive & Administrative Support Manage complex calendars and schedule meetings, calls, and events across time zones. Prepare detailed meeting agendas, coordinate materials, and follow through on action items. Serve as a coordinator between the President/COO and internal/external stakeholders. Monitor, draft, and manage emails and correspondence with accuracy and professionalism. Maintain strict confidentiality while managing sensitive corporate and personal information. Travel & Logistics Management Coordinate complex domestic and international travel: flights, accommodations, car rentals, and itineraries. Track and optimize travel rewards programs and corporate travel policies. Provide real-time travel support and logistics troubleshooting. Project Coordination & Operations Facilitate execution of strategic corporate initiatives and interdepartmental projects. Track and maintain project milestones and updates using tools such as Microsoft Office. Assist in event planning, including off-sites, conferences, and corporate functions. Finance & Budget Support Reconcile corporate credit card expense reports and code invoices for A/P submission. Assist with monitoring departmental budgets and resolving financial discrepancies in collaboration with finance as needed. Coordinate with vendors and suppliers for service agreements and procurement. Utilize Microsoft Office Suite and other platforms (e.g. Teams, Outlook) for efficient workflow. Stay current with project developments and suggest tools and technology to optimize team productivity. Personal Assistance (as needed) Handle personal errands, appointment coordination, and miscellaneous tasks to support the President & COO productivity. Manage mail, packages, and running errands as needed. Qualifications 5+ years of experience supporting senior executives in a fast-paced, growth-oriented company. Exceptional communication skills—both written and verbal. High proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Excellent organizational and time management skills with the ability to juggle multiple responsibilities and adapt to shifting priorities. A proactive, resourceful, and solution-oriented mindset with meticulous attention to detail. Availability to work on-site Monday–Friday, with flexibility for occasional after-hours and travel requirements. Whitestone REIT is proud to foster a culture of innovation, collaboration, and integrity. If you're ready to contribute to a growing organization where your skills make a tangible impact, we invite you to apply and grow with us. Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative, Project Management, and Management Industries: Retail, Real Estate, and Facilities Services #J-18808-Ljbffr Whitestone REIT