Office Manager & EA

Office Manager & Executive Assistant

Our client, a premier and highly influential accelerator supporting top-tier founders within the crypto and blockchain sectors, is seeking a high-performance Office Manager & Executive Assistant to join their team in New York City. Since 2020, the organization has backed over 300 startups collectively valued at over $15B, establishing itself as a dominant force in early-stage web3 and decentralized technology.

This dual-impact role requires an exceptionally organized, high-agency professional to manage day-to-day office operations for the NYC headquarters while providing direct, comprehensive executive support to leadership. Operating within a high-velocity environment alongside a team of elite industry veterans, the successful candidate will serve as the organizational backbone of the office, ensuring operational friction is eliminated.

Location: New York, NY (100% Onsite; remote work is not available for this role).

Key Responsibilities

Office Operations

• Environment Management: Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready.
• Inventory Control: Proactively stock, organize, and manage office supplies, snacks, beverages, and kitchen inventory.
• Logistics & Deliveries: Oversee all incoming mail, couriers, packages, and logistics organization.
• Vendor & Facilities Relations: Serve as the primary point of contact for building management, cleaning crews, utilities, and external service providers.
• Resource Scheduling: Coordinate and manage calendars for shared office resources and dedicated meeting spaces.
• Team Support: Assist local leadership and team members with day-to-day operational coordination tasks.

Executive Assistant Support

• Calendar & Schedule Management: Masterfully manage complex calendars, scheduling requests, and multi-party meeting coordination for leadership.
• Travel & Itineraries: Coordinate comprehensive domestic and international travel arrangements, lodging, reservations, and detailed itineraries.
• Administrative & Personal Support: Handle ad-hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency.
• Workflow Tracking: Monitor action items, critical deadlines, and project follow-ups across multiple fast-moving workstreams.
• Communication Management: Assist with inbox sorting, guest logistics, and external stakeholder engagement.