Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing customer billing, collections, cash application, and account reconciliations for assigned projects and customers. Working closely with project managers, operations teams, customers, and Corporate Accounting, this position helps ensure invoices are processed accurately, payments are collected promptly, and customer accounts remain in good standing. The ideal candidate is proactive, analytical, and customer-focused, with the ability to manage multiple priorities while maintaining accuracy in a fast-paced construction environment. What You'll Do Prepare, review, and process customer billings accurately and in accordance with contract requirements. Ensure invoices are submitted accurately and on schedule through customer portals or other required billing platforms. Monitor accounts receivable aging and proactively manage collections on outstanding balances. Communicate professionally with customers regarding invoice status, payment schedules, and account inquiries. Investigate and resolve billing discrepancies, payment issues, deductions, and disputed invoices. Apply customer payments and reconcile cash receipts to customer accounts. Reconcile customer account balances and maintain accurate records within the company's ERP system. Partner with Project Managers and Operations teams to resolve billing questions, change order issues, and project closeout items affecting collections. Prepare aging reports and provide regular updates on collection activity and outstanding receivables. Assist with month-end closing activities related to accounts receivable and billing. Maintain customer account information and ensure documentation is complete and up to date. Support audit requests and maintain compliance with company accounting policies and internal controls. Cross-train in other accounting functions to provide support to the Accounting team as needed. Identify opportunities to improve billing processes, collection efforts, and overall efficiency. What You'll Bring Education & Experience Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred. Two or more years of experience in accounts receivable, billing, collections, or general accounting. Construction industry accounting experience is preferred but not required. Knowledge & Skills Strong understanding of accounts receivable, billing, and collection processes. Experience working with ERP or accounting software. Proficiency in Microsoft Excel and Microsoft Office. Excellent attention to detail and organizational skills. Strong analytical and problem-solving abilities. Excellent written and verbal communication skills. Ability to build positive working relationships with customers and internal teams. Ability to prioritize multiple responsibilities while meeting deadlines. Self-motivated with a strong sense of ownership and accountability. Why Anning-Johnson? When you join Anning-Johnson, you're joining more than a construction company—you're joining an employee-owned organization where your contributions matter and your career can grow. We offer: Competitive salary of $55,000-$82,000, based on education and experience Performance-based annual bonus opportunity Employee Ownership Comprehensive medical, dental, and vision insurance Profit Sharingi Paid Time Off and company holidays Company funded life insurance and Long/Short Term Disability Health Savings Account (HSA) options Employee Assistance Program (EAP) Professional development and career advancement opportunities A collaborative, supportive team environment The stability of an employee-owned company with more than 85 years of industry leadership Anning-Johnson Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Education Required Associates or better in Accounting or related field Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr