Administrative Assistant

Job Description:

Company Description:

McDonald's is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily.?We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald's remains one of the world's leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald's, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of?outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

Department Overview

McDonald's USA is looking for an Administrative Assistant that will provide support to McDonald's USA leadership team members. As a critical member of the team, the Administrative Assistant will perform a variety of specialized and administrative functions to support our field office with discretion. This role will require occasional travel throughout the US several times a year. The person who steps into this role will need to be available, even after hours or on weekends, for emergency purposes only

Duties

• Provide administrative support to a national Executive and Chief of Staff.

• Coordinate executive travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.

• Organize and maintain digital filing via SharePoint and Microsoft Teams. Create, edit and / or proofread slide decks, emails and letters for Executive.

• Oversee and execute both small- and large-scale meetings, managing event logistics (budgets, expenses, vendor contracts), agenda creation, attendee experience, and communication.

• Supporting various work events, both during and outside of business hours, as needed. Process expense reports, professional communications, DocuSign and digital files.

• Maintain calendars with critical and current meetings and travel details.

• Track timelines for ongoing department projects.

• Set up and manage virtual meetings using Cisco WebEx

Qualifications

• Bachelor's degree in business, office administration or finance is preferred.

• Previous experience with event planning is highly preferred.

• 5+ years of experience with providing executive administrative support.

• Advanced knowledge of Microsoft Office Suite, Cisco WebEx, SharePoint and iExpense.

• Strong multitasking, communication, and project management skills. Proficient at working autonomously to meet project goals and deadlines while also being proactive, forward thinking and a true thought partner to Executive and Chief of Staff.

• Reliable, results-oriented, and able to anticipate needs.

• Strong organizational skills with the ability to demonstrate a proven track record of getting results.

• Able to communicate clearly and concisely, both verbally and in writing, with attention to detail.

• Must be organized and motivated with superior follow-through.

• Comfortable working in a fast-paced environment with senior leadership and managing confidential information.

Compensation

Bonus Eligible: Yes

Benefits Eligible: Yes

Salary Range

The expected salary range for this role is $60,196.00 - $75,245.00 per year

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.

Additional Information:

Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment.?

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

McDonald's is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald's provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact View email address on click.appcast.io. Reasonable accommodations will be determined on a case-by-case basis.

McDonald's provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.

Requsition ID: 3438