Executive Assistant To CEO

Job Description

Job Description

Executive Assistant to the CEO 

Panorama is a platform for social change driven by audacious thinking, radical collaboration, and bold action. We help our partners navigate multiple pathways from vision to impact based on their needs. Our mission is to maximize social impact by partnering with visionary leaders to co-develop solutions to change systems. Panorama’s value proposition is helping partners to operate in smarter, more impactful, and more efficient ways. Panorama Group’s values are built on four core principles: 

• Vision: See the big picture and examine all angles 
• Integrity: Maintain trust and strive for excellence 
• Partnership: Collaborate and foster meaningful relationships 
• Impact: Act boldly and create a ripple effect 

The Role 

An Executive Assistant to the CEO ensures the CEO operates efficiently and effectively day-to-day through expert calendar management, meeting preparation, and seamless coordination across stakeholders, including senior leadership and the board. This role serves as both gatekeeper and representative of the CEO’s office, maintaining focus on priorities and ensuring nothing falls through the cracks.

Success requires strong judgment to operate in two modes: proactively anticipating needs and improving systems, while also executing quickly and precisely on detailed direction as priorities shift.

Calendar & Logistics 

• Own complex calendar management across internal and external stakeholders, including shifting priorities and multiple national and global time zones.  
• Proactively plan schedules, meetings, and focus time with business priorities in mind.  
• Coordinate domestic and international travel end-to-end (itineraries, logistics, contingencies).  
• Prepare daily and forward-looking materials to ensure the CEO is consistently prepared.  
• Coordinate meeting logistics (agenda, participants, materials, room/virtual setup, notes, and follow-ups).  
• Track time, travel, and related reporting with accuracy.  

CEO Support & Prioritization 

• Gatekeep time and communications to minimize distractions and maximize effectiveness.  
• Balance competing priorities with sound judgment and clarity.  
• Represent the CEO’s office with professionalism, discretion, and strong judgment.  

Execution & Administrative Support 

• Maintain strong systems, organization, and documentation.  
• Manage and maintain CEO-related platforms and inboxes (e.g., LinkedIn, CRM, Salesforce, Asana, SharePoint), ensuring accurate tracking and timely updates.  
• Process expenses, invoices, and documentation with precision.  
• Draft, review, and send correspondence on behalf of the CEO.  

Coordination & Communication 

• Serve as a central point of coordination between the CEO, staff, and Leadership Team.  
• Facilitate clear, timely communication across stakeholders.  
• Prepare materials, briefings, and presentations for meetings and engagements.  
• Build trust and maintain credibility through reliable follow-through.  

Additional Support 

• Anticipate needs and maintain systems that streamline workflows and improve efficiency.  
• Support execution of special projects and company-wide events as directed. 

What We’re Looking For 

• 5–7+ years supporting senior executives (C-level preferred)  
• Confident managing up and providing structure to a fast-moving executive 
• Calm, discreet, and unflappable under pressure 
• Direct communicator with excellent judgment 
• Detail-oriented with high standards for follow-through  
• Strong judgment in knowing when to take initiative and when to follow direction exactly 
• Comfortable working with a highly engaged executive and adapting quickly to changing priorities and direction 
• Proven ability to prioritize and execute reliably under tight timelines  
• Sound judgment, professionalism, and discretion with sensitive information  

This role is ideal for someone who: 

• Enjoys balancing proactive thinking with precise execution  
• Takes pride in both anticipating needs and delivering flawlessly on direction  
• Is comfortable working closely with a highly involved executive  
• Thrives in a fast-paced environment where priorities can shift quickly  
• Values clarity, responsiveness, and high standards of follow-through  
• Maintains composure and professionalism in a dynamic, high-expectation environment 

Compensation & Benefits 

$80,000–$85,000 and requires 4 days on-site in Seattle

• Health, vision, and dental
• FSA
• 401(k) safe harbor plan, with employer contribution equal to 3% salary with immediate vesting
• Flexible paid time off
• 16 paid holidays per year, including an organization-wide Winter Break
• ... And more! Visit our Careers Page for our full list of benefits   

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