Administrative Associate II

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities. Location Location Omaha, NE Requisition Number Requisition Number: Staff_14805 Department Department CON-Student Services 50001250 Business Unit Business Unit College of Nursing Reg-Temp Reg-Temp Full-Time Regular Work Schedule Work Schedule Monday - Friday, 8:00AM - 5:00PM Remote/Telecommuting Remote/Telecommuting No remote/telecommuting opportunity Position Summary Coordinates the planning, organizing, administering, and monitoring of the day-to-day administrative, operational activities/office services for the Student Services office and the Mary E. Mahoney Mentoring Program. Administratively supports the Assistant Dean for Enrollment Management & Student Success and the Director of the mentoring program and other program faculty and staff. Coordinates management and maintenance of operational, financial, and human resource procedures. Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered. Required and Preferred Qualifications Required Education Required Education: High School education or equivalent If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major) (Will consider seven years related post high school education/experience) Required Experience Required Experience 7 years If any experience is required, please specify what kind of experience: Increasingly responsible administrative support experience (Will consider seven years related post high school education/experience) Required License Required License No If yes, what is the required licensure/certification? Required Computer Applications Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook Required Other Computer Applications Required Other Computer Applications: Required Additional Knowledge, Skills and Abilities This is a core position for the mentoring program which requires the promotion of high values and standards of excellent care and services to all individuals interacting with the mentoring program in the College of Nursing. This position requires the following knowledge, skills, and abilities: 1. Planning /Organizing: This person prioritizes and plans work activities, uses time efficiently, plans for additional resources, sets, goals and objectives, organizes or schedules other people and their tasks, develops realistic action plans which includes the development and maintenance of departmental systems. This person must demonstrate an ability in multi-tasking and prioritizing activities while possessing attention to detail 2. Professionalism: This person approaches others in a tactful manner, reacts well under pressure. Treats others with respect and consideration. Accepts responsibility for own actions and follows through on commitments. This position has significant impact on image, efficiency and function of the program and college and directly effects successful operations of the mentoring program. 3. Communication (oral and written): This person will communicate effectively with all levels of college faculty, staff, and students, and other organizational representatives whether initiated in person, telephone or by other electronic means including e-mail. Communicates clearly and informatively. Edits work and varies communication style to meet needs. This person must have the ability to work independently keeping necessary persons well informed while maintaining confidential information. This person will utilize electronic office products such as spread sheets, word documents, data bases, and PowerPoint in daily communications. Utilizes professional writing skills in creating documents. 4. Dependability/Initiative: This person must have the ability to work independently while responding to management direction. This person takes responsibility for own actions and keeps commitments. This individual needs to be a self-starter, motivated and resourceful. 5. Customer Service: This person responds promptly to customer needs. This person has direct contact with various academic and business leaders as a result of their responsibility and activities. This person responds to requests for service and assistance. 6. Teamwork/Coordination: This person will balance team and individual responsibilities and contribute to building a positive team spirit. This person will coordinate work with other college and mentoring staff and may provide work direction for project completion to other persons supporting the mentoring program. Preferred Education Preferred Education: Bachelor's degree or equivalent If any degree/training is preferred, please specify the type: Business administration or other related field Preferred Experience Preferred Experience: Experience in executive academic setting, human resource experience, accounting experience, leadership experience Preferred License Preferred License: No If yes, what is the preferred licensure/certification?: Preferred Computer Applications Preferred Computer Applications: Microsoft Project, Microsoft Access, Microsoft Excel, SAP, Microsoft Publisher, Microsoft Outlook Preferred Other Computer Applications Preferred Other Computer Applications: Preferred Additional Knowledge, Skills and Abilities Required fields are indicated with an asterisk (*). * Do you have a high school education or equivalent? Yes No * Do you have increasingly responsible administrative support experience? Yes No * If you do have increasingly responsible administrative support experience, please elaborate (If No, indicate NA). (Open Ended Question) * Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook? Yes No * How did you hear about this position? Careerlink Employee Referral HERC Indeed Job Fair Lincoln Journal Star Linkedin Omaha World Herald UNMC Job Site Facebook NEWorks Handshake Other * If Other, please specify the source. Otherwise, indicate NA. (Open Ended Question) * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center? Yes No Individuals who need accommodation during the online application or interview process may contact View phone number on click.appcast.io or View email address on click.appcast.io to request an accommodation. #J-18808-Ljbffr