Office Coordinator

Job Description

Job Description

This Senior Office Coordinator opportunity offers $28/hour , working 40 hours per week on a flexible schedule of 8:30 AM-5:30 PM or 9:00 AM-6:00 PM. The position is fully onsite in Boston and supports a professional services/staffing organization with a fast-paced, team-oriented environment. This is a highly visible role focused on office operations, client and candidate experience, project coordination, and administrative support.

Responsibilities:

• Serve as the primary point of contact for visitors, clients, candidates, and business partners
• Manage office communications, incoming calls, and voicemail distribution
• Coordinate business travel and related arrangements
• Oversee office supply procurement and vendor relationships
• Manage business card ordering and distribution
• Assist with monthly credit card reconciliation and accounting processes
• Coordinate client engagement activities and sponsorship requests
• Plan and execute internal events, programs, and employee celebrations
• Support purchasing, procurement, shipping, mailing, and courier requests
• Prepare, format, and convert documents, including PDFs and resumes
• Lead and support company-wide initiatives and special projects
• Identify and implement process improvements to increase operational efficiency
• Collaborate with leadership and multiple departments to support business objectives
• Handle ad hoc administrative and project-based assignments

Qualifications:

• Local to the Boston area
• Minimum 4+ years of office coordinator, office management, or administrative support experience
• Strong Microsoft Office proficiency
• Experience handling calls, travel coordination, procurement, project management, and special projects
• Excellent verbal and written communication skills
• Strong organizational, time management, and multitasking abilities
• Detail-oriented with strong problem-solving skills
• Comfortable taking direction from multiple stakeholders
• Outgoing, friendly, team-oriented personality
• Ability to thrive in a fast-paced environment supporting multiple office locations
• Knowledge of administrative operations, office procedures, and accounting practices preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)