Executive Assistant
$23 - $40 per hourThe Wright Center for Women's Health
The Wright Center for Women's Health Industry
Experienced
Job Family
Location: Naperville, IL
$23.00-$40.00
website: thewrightobgyn.com
email: ***email_hidden***
phone number: View phone number on workus.org
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Overview
48_Management Created with Sketch.
Management
This role requires someone who can handle a wide range of responsibilities, including managing reservations, scheduling appointments, booking flights, coordinating travel arrangements, taking detailed notes, organizing events, and serving as an accountability partner.
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Administration
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Dr. Wright and our Leadership team.
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Communication
The ideal candidate will possess exceptional communication skills, excellent time management abilities, and extreme attention to detail.
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Reporting
The Executive Assistant will also be required to attend meetings, filter information, and report back to the Leadership team, ensuring efficient workflow and task completion.
Responsibilities
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Talent Acquisition
Assisting with interview days, such as scheduling candidates with the correct team members and printing out interview agendas.
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Prepare
Preparing and organizing snacks and lunches during Procedure days.
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Management
Manage and organize the calendars, including scheduling appointments, meetings, and conference calls.
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Teamwork
Collaborate with other team members to streamline processes and improve overall efficiency.
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Quality Assurance
Act as an accountability partner, working closely with the Doctor to ensure tasks and projects are completed in a timely manner.
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Administration
Provide general administrative support, such as managing correspondence, handling phone calls, and organizing emails.
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Organization
Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and priorities are addressed effectively.
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Assist
Assist in the organization and coordination of events, such as conferences, seminars, and team-building activities.
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Travel
Coordinate travel arrangements, including booking flights, hotels, and transportation.
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Maintenance
Maintain confidential and sensitive information, always exercising discretion.
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Reporting
Attend meetings and provide detailed reports on areas that require assistance or improvement.
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Research
Conduct research and prepare presentations, reports, and documents for the Doctor's review.
Requirements
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Skills
Strong problem-solving skills and the ability to think proactively.
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Performance
Proficient in using productivity software, such as Microsoft Office Suite and calendar management tools.
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Organization
Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
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Adapt
Ability to adapt quickly to changing priorities and work well under pressure.
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Experience
Proven experience as an Executive Assistant or in a similar role.
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Communication
Excellent verbal and written communication skills, with a keen eye for detail.
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Professional
High level of professionalism and discretion when handling sensitive information.
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Knowledge
Familiarity with front-of-house operations is a plus.
For More Information
website: thewrightobgyn.com
email: ***email_hidden***
phone number: View phone number on workus.org
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