Admin & Fiscal Support Specialist (#0078314T)

Admin & Fiscal Support Spec

Position Number: 0078314T Hiring Unit: C OF BUS ADM, EEC Location: UH at Manoa Closing Date: September 8, 2026 Band: A Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary

Duties and Responsibilities (* denotes essential functions):

1. *Oversees administrative support services for the Shidler College of Business Executive Education Center, under the direction of the Director.
2. * Responsible for the day to day fiscal and personnel functions, including but not limited to procurement, travel, and human resource management.
3. * Prepare purchase orders, requisitions, and reimbursements for the center; records and balances each transaction.
4. * Process requisitions for equipment and supplies for the center. This requires obtaining vendor quotes or bids.
5. * Prepare travel reimbursements for the center's faculty and staff and coordinates faculty travel details/documents in relation to the faculty hire.
6. * Prepares, coordinates, and assists in compiling employment packets and documents.
7. * Assist Director with developing the center's budget and track expenditures to ensure spending is in accordance with the approved budgets.
8. In all aspects of the job be cognizant of timeliness, accuracy and compliance with all applicable University, Collective Bargaining, state, federal and third-party policies and procedures.
9. * Assists in the reconciliation of various department accounts, development of program budget and projections.
10. * Maintains departmental fiscal and personnel files.
11. * Reviews and coordinates the flow of fiscal and employment documents.
12. * Responsible for posting fees to Banner; reconciling, drawing down tuition, and posting fees to each program's accounts.
13. Recruits, interviews, hires and supervises student assistants.
14. * Provides guidance and assistance to students in the area of tuition payments; track student payments and follow up on delinquencies.
15. Provides technical advice to the Directors in collaboration with the Designated University Official for the handling of personnel and fiscal matters.
16. Other duties as assigned

Minimum Qualifications:

1. Possession of a baccalaureate degree in business administration, arts, social sciences, arts and humanities, STEM, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for fiscal, human resources, and/ or business administration or a related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of fiscal, human resources, and/or business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal, human resources, and/or business administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal, human resources, and/or business administration.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications:

1. Prior fiscal administration experience in an institution of higher education or comparable professional environment.

Familiarity with UH Administrative Procedures and/or RCUH Policies and Procedures.

Experience using UH Financial and Academic Systems.

To Apply: Note: If you have not applied for a position before using NeoGov, you will need to create an account.

1. Cover letter indicating how you satisfy the minimum and desirable qualifications 2. Current resume 3. Official transcripts (copies acceptable for application, but if selected, originals required upon hire) 4. Names of three (3) professional references (including phone numbers and email addresses) Inquiries: For inquiries or questions, please email Olulani Garcia at View email address on click.appcast.io

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

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