Clinical Office Manager

Position Objective The Office Manager is an operational and clinical role responsible for providing 5 Star Service, assisting physicians in daily office operations and treatment of geriatric patients following established standards and practices. The incumbent reports to the Regional Manager and manages a care team of medical assistants and/or receptionists (generally 3‑7 members). Responsibilities Oversee, monitor, and improve clinic performance and key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members. Communicate with providers to ensure patient quality of care. Assist with scheduling, administrative, and clinical duties for providers (mid‑levels and physicians). Lead daily clinic huddles and assign proactive outreach call efforts to other team members. Manage office operations and performance to ensure that front‑office and back‑office care teams operate efficiently, accurately, and patient‑focused. Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments). Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures. Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management. Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows. Participate in required team meetings and communicate updates and changes to physicians and staff. Ensure team calendar, spreadsheets, and whiteboards are current and accurate. Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships. Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and report any suspected breaches or compliance issues to the appropriate internal contact. Additional duties as assigned. Position Requirements / Skills At least 4–5 years of Medical Assisting experience (preferred). Minimum of 1 year of leadership experience. CPR Certified preferred. Commitment to patient care and confidentiality. Strong oral and written communication skills. Ability to accurately read and write medical terminology. Knowledge of medical coding. Knowledge of HIPAA. Knowledge of OSHA and biohazard guidelines. Basic computer skills, including familiarity with electronic medical records. Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real‑time collaboration. Preferred Qualifications Bachelor's Degree in healthcare administration or related field preferred. Medical Assistant Certified preferred. Prior medical assisting experience strongly preferred. Clinical working knowledge and ability to perform clinical duties including: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage wounds and incisions, draw blood and assist physician with procedures. Physical Requirements Full range of body motion, including handling and transferring patients, manual and finger dexterity; requires eye‑hand coordination. Requires standing, walking, pushing, bending, kneeling, and reaching at arm’s length and overhead for prolonged periods. Requires ability to sit or stand for prolonged periods. Must be able to lift and move patients and medical equipment as needed. Requires ability to lift/carry up to 15 lbs. Requires corrected vision and hearing to normal range. Ability to sit for extended periods. Ability to operate a motor vehicle and have own means of transportation. Key Attributes / Skills Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles. Is an effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments. Can work within the Better Health environment by facing tasks and challenges with energy and passion. Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals. Demonstrated ability to handle data with confidentiality. Ability to work cross‑functionally with multiple teams; ability to work independently with minimal supervision. Excellent organizational, time‑management, and multi‑tasking skills with strong attention to detail. Excellent written and verbal communication skills; comfortable communicating with providers, vendors, staff members, and health plans. Strong interpersonal and presentation skills. Strong critical thinking and problem‑solving skills. Results‑oriented with a focus on quality execution and delivery. Appreciation of cultural diversity and sensitivity toward target patient populations. Compensation & Benefits We offer a highly competitive compensation and comprehensive benefits package. Competitive base salary. Medical, dental, vision, disability, and life insurance. 401(k) with employer match. Paid time off. Paid holidays. Pay Range USD $47,000.00 – $65,000.00 / Yr. #J-18808-Ljbffr