Executive Operations Coordinator
$80k - $100kRO Intelligence
Reverse Osmosis Intelligence (ROI) revolutionizes the operation of large-scale desalination assets by unlocking hidden capacity, reducing operating costs, and minimizing operational risks. Through the integration of patented hardware and advanced analytics, ROI addresses critical challenges in the desalination industry. The company is committed to advancing sustainable water solutions and delivering innovative technologies for improved operational efficiency. Compensation Range: $80k–$100k annual salary Role Description This is a full-time, on‑site role for an Executive Operations Coordinator, based in Vancouver WA. ROI Intelligence needs a high‑trust operational coordinator who can reduce drag on the COO and executive team by turning scattered work into visible, trackable, repeatable systems. This person should help the company move faster by owning the administrative and coordination layer across: Executive and Administrative Support Support the COO and executive team with scheduling, meeting preparation, follow‑up tracking, and administrative coordination. Draft, organize, and send routine internal and external communications as directed. Prepare meeting agendas, take notes, identify action items, and track follow‑through. Coordinate DocuSign packets, signed documents, onboarding forms, and basic administrative records. Help manage executive priorities by organizing tasks, deadlines, and pending decisions. Operations Coordination Maintain and update company project management systems, including Asana or similar platforms. Track open tasks, owners, due dates, blockers, and completed items. Prepare weekly operational status summaries for leadership. Coordinate internal workflows across engineering, legal, finance, HR, vendors, advisors, and contractors. Help translate leadership direction into organized task lists, timelines, and follow‑up schedules. Onboarding and HR Administration Manage employee and contractor onboarding checklists. Coordinate offer letters, onboarding documents, confidentiality agreements, invention assignment agreements, tax forms, payroll setup, benefits forms, device assignments, and systems access. Maintain organized personnel files and onboarding records. Assist with employee handbook distribution, acknowledgment forms, and policy documentation. Vendor, Contractor, and Follow up with vendors, contractors, suppliers, advisors, and outside service providers. Track requests for quotes, proposals, deliverables, signed agreements, and pending responses. Maintain organized vendor records, contact lists, and contract files. Escalate issues, delays, or required decisions to the COO or appropriate executive. Document and Systems Management Organize and maintain company documents in Dropbox, Google Drive, or similar systems. Maintain consistent folder structures, naming conventions, version control, and access permissions. Support creation and maintenance of internal SOPs, checklists, templates, and process documentation. Help create Loom videos or written guides explaining internal procedures. Ensure sensitive company information is handled carefully and confidentially. Project and Process Support Support company initiatives related to hiring, onboarding, security protocols, budget tracking, investor/advisor packets, and internal reporting. Help prepare materials for board, advisor, investor, vendor, or partner meetings. Track milestones and follow‑ups for engineering, software, hardware, corporate, and operational projects. Identify process gaps and recommend practical improvements. This person is a proactive, discreet, detail‑oriented operations coordinator who can support senior leaders, manage ambiguity, follow up across internal and external stakeholders, and keep the COO informed with completed items, blockers, decisions needed, and next steps. Must‑have Experience Experience level: 3–6 years Executive support: Supported a CEO, COO, founder, executive team, or senior operator Operations coordination: Managed trackers, deadlines, workflows, vendors, documents, onboarding, or internal admin systems Follow‑through discipline: Can track owners, due dates, blockers, decisions needed, and completed items Documentation: Created or maintained SOPs, checklists, templates, folder structures, process guides, or onboarding docs Confidentiality: Has handled HR, legal, finance, executive, personnel, or technical information carefully Startup or fast‑moving environment: Comfortable with shifting priorities, incomplete direction, and building processes from scratch Communication quality: Can write clear executive summaries, follow‑ups, meeting notes, and weekly updates High degree of responsibility, attention to detail, and follow‑through Ability to lift up to 30 lbs and perform physical tasks related to event setup and office operations Ability to travel to other office locations domestically. Nice‑to‑have Experience Startup, technology, clean tech, infrastructure, water, AI, engineering, hardware, manufacturing, or technical product company experience Experience with onboarding, HR administration, offer letters, payroll forms, benefits coordination, personnel files, or offboarding Experience coordinating legal documents, NDAs, consulting agreements, vendor contracts, or investor/advisor packets Familiarity with JumpCloud, Apple Business Manager, MDM systems, Carta, QuickBooks, payroll platforms, or HRIS tools Experience supporting technical teams, engineering leaders, product teams, or hardware/software organizations Cybersecurity‑conscious administrative practices, including MFA, password managers, access control, and device onboarding All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #J-18808-Ljbffr RO Intelligence
$23.74 - $35.62 per hour
...Description PeaceHealth is seeking a Hybrid IT Operations Coordinator for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $23.74 – $35.62. The hiring rate is dependent upon several factors, including but not limited to education...SuggestedFull timeContract workWork experience placementWork at officeLocal area$25 - $27 per hour
Northwest Landscape Services seeks a Branch Administrator to manage administrative duties and client inquiries in Vancouver, WA. This role requires a high school diploma and 2-4 years of relevant experience. The ideal candidate will possess strong customer service skills...SuggestedWork at office- ...looking for someone to join our team as Executive Director. RCCC is a non‑profit and part... ...mission. The person for this position will operate under the authority of the organization’... ...and legal compliance in all operations. Coordinate the raising of RCCC funding, including...SuggestedHourly payFull timeContract work
- ...Chief Executive Officer (CEO) About the Company Well-established football club Industry Sports Type Non Profit... .../Chief Executive to provide executive leadership in strategy, operations, finance, and community engagement. The successful candidate...SuggestedLocal area
- ...Executive Director About the Company Well-regarded land trust providing conservation services Industry Environmental Services Type Non Profit Founded 1990 Employees 11-50 Categories Environmental Consulting Non Profit Real Estate...SuggestedFull timeLocal areaAfternoon shift
$110k - $130k
Bonaventure of Vancouver is Seeking an Engaged and Dedicated Executive Director Salary From $110,000 to $130,000 Call (***) ***-**** for... ...Executive Director to lead our senior living community, ensuring operational excellence and resident satisfaction. The ideal candidate will...Flexible hours- ...Assistant to support Managers in leasing, financial reporting, and operations across our Portland, Oregon office. You will maintain floor plans and logs, process invoices, assist with budgeting, coordinate vendor services, respond to tenant concerns, and help ensure the...Work at office
- ...Ulta Beauty, Inc. is looking for a Task Associate in Vancouver, Washington. This role involves delivering operational excellence to support sales, including maintaining store cleanliness and ensuring products are available for purchase. The ideal candidate will have a...Shift workDay shiftAfternoon shift
- ...Chief Executive Officer (CEO) and Chief Operating Officer (COO) About the Company Well-regarded independent company in the FMCG & CPG sectors Industry Food & Beverages Type Privately Held About the Role The Company is in search of a dynamic and visionary...Worldwide
- Evergreen Public Schools is looking for a Purchasing Technician Specialist to manage procurement activities in Vancouver, Washington. This role involves administering the procurement card program, generating purchase orders, and assisting users with purchasing systems....Permanent employmentContract work
$16.75 - $20.94 per hour
...Operations Associate The Operations Associate's role is to create an outstanding customer experience by performing operations functions... ...there's no one they'd rather be talking to other than you. Executes Pricing and Signing: You can change ticket prices and signing...Hourly payWork experience placementEarly shift- ...Program Support Specialist to provide critical support across SLMO operations and COR program invoicing. You will help with data/document... ...day-to-day operations. The role combines labor program coordination with invoicing support, requiring strong organizational skills...
- The Oregon Health Authority is seeking a Business Operations Coordinator (AS2) to provide essential technical, analytical, and administrative support to the Office of Business Operations and the Office of Health Policy as part of the Rural Health Transformation Program...Work at office
- State of Oregon is seeking a Business Operations Coordinator (AS2) to provide essential technical, analytical, and administrative support to the Office of Business Operations and the Office of Health Policy. You will research operational issues, collect and evaluate data...Work at office
$58.6k - $69.14k
...Administrative Support Rank: N - No Rank Working Title: Propel PSU Operations Coordinator Department: 400301 - STP Strategic Partnerships Admin... ..., human resources coordination, event planning and execution, and building operations across the full Propel PSU organization...Full timeWork at officeMonday to FridayWeekend workAfternoon shift- InterDent Service Corporation in Vancouver, WA is seeking a Human Resources Administrator. In this role, you will support business administration in HR, manage employee records, and help facilitate onboarding for new hires. You’ll need to demonstrate excellent customer...Work at office
$65k - $80k
Overview Job Title: Executive Operations Manager Status: Full Time, Exempt Payscale: $65,000 to $80,000 Location: Hybrid, based at the SE... ...key external commitments made by the CEO, ensuring timely coordination and closure Manage information flow to the CEO; synthesize...Full timeFor contractorsWork at officeRemote work3 days per week$58.6k
...Portland State University, College of Urban and Public Affairs is seeking a Propel PSU Operations Coordinator to create an operational foundation for key innovation units. This full‑time role involves managing financial transactions, HR coordination, event planning, and...Full timeWeekend workAfternoon shift- ...COAST Products, Inc. in Milwaukie, Oregon, is seeking a Warehouse Administrator to support daily warehouse operations, including order fulfillment, inventory processing, and assisting various teams. The role requires proficiency in Microsoft Office applications and the...Work at office
- ...Director will work closely with a peer in the same role to provide coordinated national coverage and will be expected to have strong ties to... ..., is highly valued. Hiring Manager Title Chief Executive Officer (CEO) Functions ~ Non-Profit Management...Local area
- ...Marketing and Strategy, supporting day-to-day operational and administrative needs Provide... ...Marketing Directors, ensuring efficient coordination across calendars and time zones Manage... ...working independently while partnering closely with executive leaders #J-18808-Ljbffr...Work at office
$4,312 - $5,988 per month
Job Title Business Operations Coordinator (AS2) Job Summary The Business Operations Coordinator (AS2) provides essential technical, analytical... ...levels. Proven experience in planning, coordinating, and executing projects, including identifying and implementing process...Temporary workWork at officeFlexible hours$16.06 - $24.09 per hour
About The Role The seasonal Operations Technical Specialist supports the operational readiness... ...closely with District Operations Coordinators (DOCs), Technology Implementation Analysts... ...according to schedules and standards Execute office setup activities, including...Part timeWork experience placementSeasonal workWork at officeRelocationFlexible hours- ...The Career Center at Portland State University is seeking an Operations Coordinator to create an operational foundation for its innovation units. This full-time role involves managing finances, planning events, and maintaining building operations. Candidates should possess...Full timeWeekend workAfternoon shift
- ...supervision. Support the Office of Business Operations (OBO) and the Office of Health Policy (... ...support experience that includes coordinating office procedures, preparing narrative... ...experience in planning, coordinating, and executing projects, including identifying and...Work at office
- ...Executive Director of Global Pharmacovigilance About the Company Forward-thinking biotechnology company Industry Biotechnology Type Privately Held About the Role The Company is seeking an Executive Director of Global Pharmacovigilance...
- ...Technologist to form the Imaging management team, responsible for all operations of the service. This leadership team ensures the highest... ...academic partner. The incumbent should demonstrate strong coordination abilities across a broad continuum of programs and excel in...Full timeLocal areaMonday to FridayFlexible hours
- ...partnering directly with another Project Executive on a significant, high-value healthcare... ...on roles and accountability. Prior operational leadership experience is a plus. Candidates... ...Review BIM execution plans to maximize coordination and planning value. BIM is a core tool...Contract workFor subcontractorInterim roleWork at officeLocal area
- ...Chief Executive Officer (CEO) About the Company Innovative company using data science to improve humanity Industry Internet... ...technology for impact. The role demands a leader with strong operational and financial management skills, experience in overseeing...
- ...commercial construction and energy services team as a Project Executive based out of Portland, OR. This role contributes to high-profile... ..., ensuring scope, schedule, and budget targets are met. • Coordinate with field leadership, engineering, and trade partners to keep...
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