Administrative Assistant

Field Office Administrative AssistantThis position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.ResponsibilitiesMaintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and StandardsTimely creation of new jobs in JD Edwards as requiredOrganizing and maintaining an up to date job file for Estimator/General Manager ReviewUsing JD Edwards and BCS to maintain vendor listEnsure compliance with vendor requirementsMonthly Reconciliation of AP statementsCustomer file maintenance; digital database and physical file systemAttend BELFOR sponsored operations and safety training courses as requiredRequirementsManaging the front desk functions as they relate to phone calls, visitors and mail distributionAccounts Payable: sorting, matching, and scanning invoices and check requestsAccounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)Comprehensive understanding of customer service, principles and practicesWork under time constraints to meet specific timelinesAttention to detail and keen sense of safeguarding other people's property and informationThe statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.