Administrative Assistant III 4P/706

Administrative Assistant III

Location: Birmingham, AL Contract: 3 Years Client- Alabama Power

Job Summary

We are seeking an experienced Administrative Assistant III to provide expert-level administrative support and leadership to the team. This role requires over 11 years of administrative experience, strong organizational skills, advanced Microsoft Office proficiency, and the ability to handle highly confidential information with professionalism and discretion.

The ideal candidate will be able to independently manage calendars, coordinate high-profile meetings and events, prepare complex documents and reports, support budget tracking, and serve as a key point of contact for internal and external stakeholders.

Key Responsibilities

• Provide expert-level administrative support to team members and leadership.
• Independently manage calendars, schedules, appointments, and priorities.
• Coordinate high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions.
• Prepare, edit, and review complex documents, reports, presentations, spreadsheets, and correspondence.
• Conduct research, gather and analyze data, and compile reports to support strategic decision-making.
• Handle sensitive and confidential information with discretion and professionalism.
• Support budget management, expense tracking, and financial reporting.
• Ensure accuracy and compliance with organizational policies and procedures.
• Serve as a primary point of contact for internal and external stakeholders.
• Provide strong communication and interpersonal support across teams.
• Help improve administrative processes and overall organizational efficiency.

Required Qualifications

• 11+ years of administrative, executive support, or related experience.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong experience managing calendars, schedules, meetings, and executive-level administrative tasks.
• Experience preparing complex reports, presentations, correspondence, and business documents.
• Ability to conduct research, analyze information, and compile clear reports.
• Experience with budget management, expense tracking, or financial reporting.
• Strong attention to detail, organization, and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to interact professionally with diverse internal and external stakeholders.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience supporting senior executives or leadership teams.
• Experience in a corporate, utility, engineering, government, or professional services environment.
• Experience improving administrative workflows, processes, or team efficiency.
• Familiarity with additional business, reporting, or collaboration software.

Key Skills

Administrative Support, Executive Support, Calendar Management, Meeting Coordination, Event Planning, Microsoft Office Suite, Word, Excel, PowerPoint, Outlook, Reports, Presentations, Research, Data Analysis, Budget Tracking, Expense Reporting, Confidential Information, Stakeholder Communication, Organization, Time Management.

Ideal Candidate

The ideal candidate is highly organized, professional, detail-oriented, and proactive. This person should be comfortable supporting leadership, managing confidential information, coordinating complex schedules, preparing high-quality documents, and communicating effectively with stakeholders at all levels.