OFFICE ASSISTANT

Office Assistant

The Illinois State Police (ISP) Division of Academy and Training is seeking a detail-oriented and service-focused Office Assistant to join our team. The Office Assistant provides essential administrative support to the Illinois State Police Academy by performing clerical duties, offering information to staff and visitors, and coordinating guest access to the facility. This role assists the Academy Fleet Coordinator with organizing, coordinating, and reconciling fleet expense records and serves as a key liaison for Academy personnel. The Office Assistant also supports property control functions, performs data entry and complex typing tasks, and manages all incoming mail and packages to ensure efficient daily operations.

ISP encourages all those who qualify to apply! The Illinois State Police offers a robust benefit package including: Health, life, vision, and dental insurance. 12 weeks paid maternity/paternity leave. Pension Plan Deferred Compensation, and other pre-tax benefit programs. Employees earn twelve (12) paid sick days annually. Ten to twenty-five (10-25) paid vacation days based on years of service. Employees earn three (3) paid personal days pro-rated based on start date. Thirteen-Fourteen (13-14) paid state holidays annually.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions:

• Performs clerical duties and provides information to a variety of parties.
• Performs duties associated with access for guests to the facility.
• Assists the Academy Fleet Coordinator by organizing, coordinating, and reconciling all Academy fleet expense records.
• Serves as the liaison for staff and personnel.
• Assists the Property Manager and Custodian with the Academy Property Control.
• Performs data entry and complex typing duties.
• Receives and processes all incoming Academy mail and packages.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge, skill, and mental development equivalent to the completion of high school and one year of related office experience.
• Requires the ability to type at 35 words per minute.

Conditions of Employment:

• Successfully complete an Illinois State Police Background Investigation.
• Successfully complete an Illinois State Police Drug Screen.
• Requires a valid driver's license.

Work Hours: Monday - Friday 8:30am-5:00pm

Headquarter Location: 3700 E Lake Shore Dr, Springfield, Illinois, 62712

Work County: Sangamon

Agency Contact: View email address on click.appcast.io