Exec Ops for CEO

About WellTheory WellTheory is a digital health company helping people with autoimmune conditions take control of their health through personalized care, nutrition guidance, and ongoing coaching. We've raised $26.2M from top-tier investors including General Catalyst, Accel, and 7wire, and we've grown 10x in membership and 5x in revenue in the past year. We're building one of the most AI-forward teams in healthcare - not by replacing our people, but by making every person dramatically more effective. We're remote-first and run on async tools like Notion, Slack, and Claude. If you thrive in a high-ownership, fast-moving environment where your work directly shapes how the company operates, you'll fit right in. About the Role We're looking for an exceptional Executive Ops partner to be the backbone for our CEO. This is not a traditional admin role. You'll be a true partner to Ellen - anticipating her needs before she voices them, protecting her time with intentionality, and ensuring she operates at the speed and standard WellTheory demands. This role reports directly to the CEO and sits at the center of everything: board communications, investor relationships, hiring decisions, team offsites, and the day-to-day operational rhythm of a scaling healthcare startup. What You'll Do Calendar & Time Management Own the CEO's calendar end-to-end - scheduling, prioritizing, and protecting time for deep work and strategic thinking Proactively resolve scheduling conflicts and make smart trade-offs without needing to escalate every decision Build prep briefs ahead of important meetings - background on attendees, key talking points, pre-reads Communication & Correspondence Triage the CEO's inbox and Slack daily - handle what you can, flag what requires Ellen's attention, draft responses for her review Draft high-quality external communications: emails to investors, board members, partners, and candidates that are crisp, professional, and on-brand Serve as the primary point of contact for people trying to reach the CEO - with warmth, professionalism, and appropriate discretion Travel & Logistics Book and manage complex, multi-city travel - flights, hotels, ground transport, conference logistics, and detailed itineraries Anticipate travel-related complications and have contingency plans ready Manage post-trip expense reconciliation Follow-Through & Project Support Maintain a live view of the CEO's open commitments, promises made, and things owed - follow up proactively before they become problems Support cross-functional projects where the CEO is a stakeholder - track status, flag blockers, keep things moving Handle ad hoc research, briefings, and special projects as needed Operations & Tools Maintain and organize the CEO's Notion workspace - action lists, meeting notes, reference docs Use Claude and other AI tools to work faster and smarter: drafting communications, synthesizing research, building templates Identify opportunities to systematize repetitive work and continuously improve how the CEO's office runs You Might Be a Great Fit If You... Have been told you're a "force of nature" - relentless, resourceful, and the person people trust to actually get things done Anticipate problems before they happen and fix them before anyone notices Write at a level that could pass for the CEO - clear, warm, professional, and precise Feel energized, not overwhelmed, when priorities shift quickly Are regularly using AI tools to automate and improve your work Care deeply about the mission - WellTheory exists to help people with autoimmune disease live better lives, and that matters to you What We Offer A front-row seat to how a mission-driven startup operates at the leadership level Direct, close partnership with a high-caliber CEO Competitive compensation, equity, and benefits. Our salary range for this role is $70k - $100k , depending on years of relevant experience. Full benefits and fully remote work A team that genuinely cares about each other and the members we serve At WellTheory, we're committed to building a diverse, inclusive, and authentic team - so if you're excited about this role but your experience doesn't check every box, we encourage you to apply anyway. You might be exactly who we're looking for. WellTheory is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. If you require accommodations at any stage of our hiring process, please reach out to our hiring team. We're happy to work with you. WellTheory