Administrative Assistant III / Administrative Services Specialist

Job Description

Job Description

Administrative Assistant III / Administrative Services Specialist

Location: Onsite (5 Days per Week)

Pay Rate: 25/hr-28/hr
Schedule: 7:00 AM - 3:30 PM (30-Minute or 1-Hour Lunch)
Duration: 2 Year Contract with Strong Potential for Conversion to Full-Time
Education: High School Diploma Required | Bachelor's Degree Strongly Preferred

Position Overview

SDG&E is seeking an experienced Administrative Assistant III (Administrative Services Specialist) to provide comprehensive administrative support to business operations within Shared Services. This role serves as a key resource for coordinating office activities, maintaining records, managing communications, and supporting operational efficiency through effective organization and administrative execution.

Key Responsibilities

• Provide high-level administrative support to business leaders and operational teams
• Coordinate meetings, calendars, travel arrangements, and logistics
• Prepare reports, presentations, and business correspondence
• Maintain accurate records, files, and departmental documentation
• Support reporting activities and ensure timely distribution of information
• Assist with office coordination and operational processes
• Manage communications and serve as a key point of administrative support
• Participate in special projects and process improvement initiatives

Qualifications

• 5-8 years of administrative support experience
• High School Diploma required; Bachelor's Degree strongly preferred
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite
• Ability to work independently while managing multiple priorities
• Strong attention to detail and commitment to accuracy
• Proven ability to handle confidential information professionally

Key Success Factors

• Dependable and reliable with strong follow-through
• Highly organized and detail-oriented
• Flexible, proactive, and willing to support business needs wherever necessary
• Strong team player with a customer-service mindset

Preferred Experience

• Experience supporting business operations, shared services, or corporate functions
• Demonstrated ability to coordinate across multiple departments and stakeholders
• Experience with record management, reporting, and administrative process support