Accounts Payable Specialist

Accounts Payable SpecialistOpening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.We are currently looking for an Accounts Payable Specialist to perform the company's accounts payable function and support to the accounting department. The role involves processing vendor invoices, maintaining accurate records, and ensuring accurate and timely payments to vendors. The position requires attention to detail, strong organizational skills and the ability to effectively communicate with internal departments and external vendors and service providers.This role requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.Your Essential Duties:Receive and review invoices from vendor.Match invoices with purchase orders and verify receipt of goods and services.Enter invoices into the accounting system and ensure timely and accurate processing.Ensure accurate coding of expenses under purchase orders, and vendor bills.Verify accuracy, completeness, and approval for payment.Prepare and process timely payments via credit card, check, ACH or Wire.Schedule and track payment dates to ensure timely payments to vendors.Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.Maintain and organize accounts payable files, including invoices, payment records, and correspondence.Help recording and reconciling credit card transactions.Setup and maintain vendor accounts in the accounting system.Ensure compliance with company policies and procedures.Secondary Duties:Support the accounting team during month-end and year-end close processes.Provide support for external audits and reviews.Provide administrative assistance to the accounting department as needed.Assist in correspondence, reports and other documents.Assist with special projects and other accounting tasks as assigned