Administration Assistant

Job Description

Job Description

Cargo Solutions USA is seeking a highly organized, dependable, and detail-oriented Full-Time Administrative Assistant to support the daily operations of our growing company.

After further evaluating our operational needs and the direction of the company, we have determined that this position is best structured as a full-time role. The position will provide support across administrative operations, human resources, payroll assistance, employee records, compliance, and general office management.

A Note to Our Previous Applicants

We would like to sincerely thank everyone who previously applied for our Administrative Assistant position and took the time to speak with us about the opportunity.

As we continued evaluating our company’s needs and day-to-day operations, we discovered that the position requires a greater level of involvement and consistency than we originally anticipated. For that reason, we have restructured the position as a full-time opportunity.

If you previously applied, we encourage you to apply again through this new job posting. We appreciate your interest in Cargo Solutions USA and would be happy to consider your application for the updated position.

Key Responsibilities

• Assist management with day-to-day administrative tasks and office operations.
• Maintain organized filing systems, company records, and documentation.
• Assist with employee onboarding, personnel records, and human resources processes.
• Assist with payroll preparation by collecting, verifying, and organizing payroll information.
• Support compliance with company policies, procedures, and applicable regulations.
• Coordinate meetings, schedules, agendas, and meeting materials as needed.
• Monitor office supplies and assist with ordering and maintaining adequate inventory.
• Maintain accurate records and assist with data entry and document management.
• Respond to general administrative inquiries and provide support to employees and management.
• Maintain strict confidentiality of employee, payroll, financial, and company information.
• Assist with various operational and administrative projects as the company continues to grow.
• Perform other administrative duties and responsibilities assigned by management.

Qualifications

• High school diploma or equivalent required; Associate's degree in Business Administration, Human Resources, or a related field is preferred.
• Previous administrative, office, human resources, payroll, or related experience is preferred but not required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Familiarity with Google Workspace is a plus.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Ability to work independently while also being an effective team member.
• Strong attention to detail and accuracy.
• Professional attitude, reliability, and willingness to learn.
• Ability to maintain confidentiality and exercise good judgment.

Skills

• Administrative support
• Office organization and management
• Recordkeeping and document management
• Human resources support
• Payroll assistance
• Data entry and organization
• Scheduling and coordination
• Microsoft Office / Google Workspace
• Multitasking and prioritization
• Problem-solving
• Team collaboration
• Confidentiality and professionalism

Bilingual Preferred

Spanish & English bilingual skills are preferred but not required.

About the Position

This is a full-time position intended for someone who is looking to become an important part of our team and grow with the company. The role will provide exposure to multiple areas of our business and will require someone who is organized, dependable, adaptable, and willing to take on new responsibilities as our operations continue to develop.

Cargo Solutions USA is looking for someone who wants to be part of the company long-term and contribute to building an efficient and professional operation.

Previous applicants are welcome and encouraged to apply to this updated posting.

— Cargo Solutions USA