Administrative Assistant

Position Overview

Ultimate Staffing Services is actively seeking an Administrative Assistant to provide comprehensive support to a church Pastor in Maryland. This role involves managing schedules, communications, and ministry coordination while supporting church operations and congregational engagement. The ideal candidate is highly organized, proactive, and ministry-minded, thriving in a dynamic church environment. This is a hybrid role with occasional Sunday support required.

Responsibilities

Executive Support for the Pastor

• Manage and maintain the Pastor's calendar, appointments, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and logistics for conferences, ministry events, and speaking engagements.
• Schedule and coordinate meetings with ministry leaders, church members, and external organizations.
• Screen and prioritize phone calls, emails, and other communications.
• Prepare materials, agendas, and information needed for meetings, events, and presentations.
• Serve as an administrative point of contact on behalf of the Pastor.

Church Operations & Ministry Coordination

• Maintain and manage the church calendar to ensure alignment across ministries and events.
• Coordinate communication and scheduling with clergy, ministry leaders, volunteers, and key stakeholders.
• Help organize ministry initiatives, church programs, and special events.
• Assist with church growth initiatives and community engagement efforts.
• Support administrative processes, filing systems, records management, and membership databases.

Communications & Congregational Engagement

• Communicate important information to the congregation through various channels.
• Update and maintain church website content and event information.
• Assist with church announcements, newsletters, event communications, and ministry updates.
• Welcome visitors and guests, ensuring a positive first impression.
• Coordinate visitor follow-up and connection opportunities.
• Support networking and relationship-building efforts within the church community.

Sunday & Event Support

• Provide onsite support during select Sunday services and special church events.
• Assist with logistics, guest coordination, communications, and ministry needs.
• Help ensure smooth execution of church services and activities.

Qualifications

Required

• Previous experience in an administrative assistant, executive assistant, church administration, ministry support, or related role.
• Strong calendar management and scheduling experience.
• Experience coordinating meetings, events, travel, and logistics.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office, Google Workspace, calendar management tools, and web-based applications.
• Ability to handle confidential information with discretion and professionalism.
• Ability to prioritize multiple responsibilities in a fast-paced environment.

Preferred

• Experience working in a church, ministry, nonprofit, or faith-based organization.
• Experience with simple website updates and managing digital communications.
• Understanding of ministry operations and church culture.

Required Work Hours

Monday, Tuesday, Wednesday, Thursday, Friday, Sunday

Benefits

Benefits package included

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.