Administrative Assistant - Onsite

Job Summary – Administrative Secretary II (Administrative Assistant), Coolidge, AZ

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Position:

Administrative Secretary II (Administrative Assistant) -

Location:

2800 N HWY 87, Coolidge, AZ (Onsite, Group Home) -

Contract Duration:

6 Months -

Shifts:

Monday–Friday, 2:30pm–11pm or 10:30pm–7am; includes weekends and holidays (two weekdays off) -

Pay Rate:

$17.07 (second shift), $17.80 (night shift) -

Experience Required:

At least 6 months in an office setting; Google Suite experience mandatory -

Background Check:

Fingerprint clearance required -

Client:

AZDES - DDD (Arizona Department of Economic Security, Division of Developmental Disabilities) -

Environment:

Working with or caring for children and/or vulnerable adults (physically and developmentally disabled)

Primary Responsibilities: - Gather incident report details, including notifications, and complete required forms (Google or paper). - Collect supporting documentation from Intermediate Care Facility (ICF) and ensure proper entry in Progress Notes. - Review all documentation for completeness and accuracy. - Walk to other homes on site to collect data and documentation (walking and lifting required). - Audit resident charts when there are no incident reports. - File completed documentation in both electronic and home resident records. - Maintain and track files and report statuses.

Key Skills: - Experience with Google Suite (Docs, Sheets, Forms, etc.) - Attention to detail and accuracy. - Organization and time management. - Ability to set priorities and manage multiple tasks. - Clear written and verbal communication skills. - Problem-solving and adaptability. - Flexibility to work various shifts, weekends, and holidays.

Additional Requirements: - Must have HireRight background check and Global ID facial biomatrix verification. - Must be comfortable working in a group home environment and interacting with vulnerable populations. - Physical ability for walking and lifting as part of daily duties.