Executive Assistant

Executive Assistant - Houston, TxOur client is seeking a highly organized and proactive Executive Assistant to support senior leadership within its Facilities and Office Operations functions. This position will provide administrative and operational support across facilities, office services, document management, fleet, reprographics, and front-office operations.ResponsibilitiesProvide administrative and coordination support for departmental projects and initiativesTrack deadlines, deliverables, and action items to keep projects on scheduleCoordinate employee onboarding and offboarding, including workspace assignments, office moves, equipment inventory, and related logisticsLead weekly coordination meetings with Facilities and IT to ensure onboarding and offboarding tasks are completedAssist with office lease administration, construction projects, and major office initiativesManage department credit card activity and coordinate with Accounting to ensure accurate and timely documentationOversee accounts payable activities, including vendor setup, invoice tracking, approvals, and payment submissionsPrepare and edit correspondence, reports, proposals, contracts, forms, memos, and other business documentsConduct research and analysis as needed to support leadership and departmental initiativesProofread and edit documents for accuracy, formatting, spelling, and grammarMaintain organized electronic files and recordsCoordinate meetings, calendars, and travel arrangements for senior leadershipAssist with planning and execution of special events and organizational initiativesPerform additional administrative and project-related duties as assignedQualifications5+ years of administrative experience, preferably in office services, facilities, or a similar environmentHighly dependable with a strong sense of urgency and follow-throughAbility to work effectively in a team environment while independently managing responsibilitiesStrong ability to prioritize and manage multiple projects and deadlines simultaneouslySelf-starter who can work independently with limited directionStrong problem-solving skills and ability to identify and implement effective solutionsExcellent written and verbal communication skills with the ability to interact professionally with executives, employees, clients, and vendorsAdvanced proficiency in Microsoft Office SuiteExceptional attention to detail, organization, spelling, and grammarAdaptable, teachable, and comfortable learning new systems and processesAbility to thrive in a growing and changing organizationHOUWC46 #ZR