HR Administrative Assistant(Manufacturing)

HR & Administrative Coordinator

Schedule: MondayFriday, approximately 7:00 AM4:00 PM Work Environment: Manufacturing/plant office Schedule Flexibility: Hours may have some flexibility.

Position Summary

The HR & Administrative Coordinator provides comprehensive human resources, administrative, payroll, document control, and safety support within a manufacturing facility. This position serves as a key point of contact for employees, new hires, visitors, vendors, and site leadership.

The ideal candidate has prior experience working in a manufacturing office environment, strong communication and organizational skills, and the ability to work independently while managing multiple priorities.

Required Qualifications

• 23 years of experience working in a manufacturing office environment.
• Strong written and verbal communication skills.
• Ability to work independently with limited supervision.
• Strong knowledge of Microsoft Office and other PC applications.
• Strong Microsoft Excel and PowerPoint skills preferred.
• SAP experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Human Resources Responsibilities 30%

• Support compliance with AIMS, ISO 9001, ISO 45001, and applicable company policies and standards.
• Coordinate pre-hire requirements and the new-hire onboarding process.
• Coordinate onsite interviews for prospective employees.
• Support new-hire orientation and onboarding activities.
• Arrange pre-employment testing and screenings.
• Coordinate employee IDs, uniforms, lockers, computer access, email, software, workspaces, and office supplies.
• Set up hourly employees within the biometric timekeeping system.
• Provide ongoing administrative support to new employees to ensure a smooth transition into their assignments.
• Assist employees with benefits enrollment, direct deposit, tax forms, and other HR-related documentation.
• Maintain and coordinate HR audit documentation to support internal policies and regulatory compliance.
• Coordinate people-related reporting and site initiatives.
• Coordinate community relations and employee engagement events.
• Serve as the site's Wellness Champion.
• Coordinate documentation for the tuition reimbursement program.
• Provide administrative support related to HR vendors.
• Provide administrative support for internal and external social media communications.
• Serve as the first point of contact for employee HR questions and partner closely with regional HR leadership.
• Process biweekly payroll for hourly and salaried non-exempt employees.
• Maintain HR data and prepare reports using SAP HRMS.
• Maintain employee HR files, including I-9 and E-Verify documentation.

Administrative Responsibilities 35%

• Support SAP requisitioning and invoice processing across the site.
• Prepare and release blanket and individual requisitions through SAP.
• Order miscellaneous supplies for plant and maintenance operations using established purchasing processes.
• Provide general administrative support to office personnel and site leadership.
• Coordinate plant meetings, site functions, facilities, and catering.
• Serve as the site's Document Control Administrator.
• Maintain documentation within SharePoint, electronic document management systems, shared drives, and physical document libraries.
• Arrange meals and catering for training classes, meetings, and special events.
• Document weekly, monthly, and other site team meetings.
• Serve as the first point of contact for customers, visitors, contractors, solicitors, and incoming calls.
• Coordinate small capital projects involving office and site renovations or upgrades.
• Manage site visitors and provide required safety training when designated safety personnel are unavailable.

Health, Safety & Environmental Responsibilities 25%

• Serve as the primary backup to site Health, Environmental, Safety, and Quality personnel.
• Conduct and document weekly inspections of designated hazardous waste areas and safety equipment.
• Inspect eyewash stations, safety showers, emergency equipment, shelter supplies, and spill kits.
• Perform monthly inspections and restocking of first aid kits.
• Conduct and document monthly inspections of AEDs and fire extinguishers.
• Maintain inventories of PPE and other safety supplies.
• Support site compliance with established environmental, health, and safety procedures.

Additional Responsibilities 10%

• Complete special projects and miscellaneous assignments as requested by department and site leadership.
• Provide cross-functional administrative support as business needs arise.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.