Administrative Assistant II

Description:

Please include the following information at the time of submittal in the comments section in FG:
Location:
Vaccination Status + Booster Status ***** Don't note on Resume***
• USC Address where the work is being performed? 1500 San Pablo St., 3rd floor Los Angeles, CA 90033
• Will this position be virtual/remote, onsite, or hybrid? On-site
• If remote will USC be providing equipment? N/A
• Job Title: Secretary - Administrative
• Number of needs: 1
• Pay rate: #####
• Target start date: October 10, 2022
• Duration of Assignment: 16 weeks (with option to extend pending regular staff return from medical leave)
• Work hours: Monday-Friday
• Manager Name: Stephanie Woelfel
• Timecard Approver: Scott Russell
• Dress code: Professional
• Parking/Cost: TBD
• Interview process: phone/video/in-person etc.) in-person or via Zoom


What are 3-5 "Must-Haves" that you want to see in a resume?
High school diploma or equivalent/GED required.
Must have high-level computer skills including Word and Excel.
Insurance verification experience
Familiarity with Cerner documentation
Ability to multi-task
Previous medical front office experience
Professional communication skills


What are 3-5 "Nice to Have" details that you want to see in a resume?
Spanish speaking


What sell messages would you use to describe this position to the candidate?
Strong, established team in a fast-paced outpatient rehab environment. Good variety of job tasks and patient interactions.


Supplier Pre-Screening Interview Questions


Can you provide 2-3 key questions that the Supplier can ask the candidate in their pre-screening interviews?
What type of previous experience have you had in medical front office positions?
How do you prioritize your time when multiple requests are coming in at the same time?


To provide and to assist with the coordination of daily operations for administrative functions of the Physical, Occupational, and Speech Therapy departments. To support the Director of Rehabilitation Therapy and Clinical Supervisors.


The Secretary works closely with the Director of Rehabilitation Therapy and the Therapy Clinical Supervisors. Handles confidential information. Responsible for composition, typing, proofing, and appropriate disseminating of a variety of materials e.g. correspondence, memos, reports. Preparation of special meetings, agendas and minutes. Schedules meetings and appointments for the Director of Rehabilitation Therapy, and supervisors. Prepares statistical reports. Handles incoming and outgoing telephone calls. Establishes and maintains courteous cooperative service-oriented relationships with patients, the public and other members of the healthcare team. Demonstrates effective problem solving skills. Coordinates workload and supervises other secretaries as appropriate. Performs other duties and special projects, as assigned.
Coordinates and integrates department services on intradepartmental, interdepartmental, and hospital wide levels. Plans for provision of services through provision of appropriate levels of qualified, competent staff. Policies and procedures are in place to support scope of practice.
Outpatient therapy services: Provides scheduling coordination for Rehabilitation Services. Completes patient intake, verifies insurance and authorization, and schedules appointments for the following programs/services: Physical Therapy, Occupational Therapy, Speech Therapy. Completes all necessary processes to ensure timely billing for services. Maintains patient data base and works closely with the USCUH Business office. Prepares patients records and maintains them. Prepares daily and monthly outpatient reports and routes them to the appropriate internal and external departments.


Medical Enterprise - Non-Clinical Onboarding - Must complete all onboarding requirements prior to the start date, with no exceptions.


COVID 19 Vaccination is required + required Boosters
Background
Social Security Trace
Worked and lived found by SSN Trace - 7 year
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
Healthcare Sanctions - State
OIG/SAM
Application
Temporary Work Agreement
Education - Primary Source of Highest Level in Specialty-
Employment - 3 Employers - Must verify 2 out of 3
HIPAA
Harassment and Discrimination
National Sex Offender Registry
Flue requirement - Flu Season Vaccine will be required 10/1- 4/30
**Note: ALL IS BILLABLE TO USC EXCEPT FOR DRUG SCREEN


Bloodwork (Titers) to show they are immune to MMR (Measles, Mumps and Rubella), Varicella (Chickenpox) & Hepatitis B, or in the event that they do not have this, provide proof they had injections (shot records):
• MMR - Series of 2
• Varicella - Series of 2
• Hepatitis B - series of 3-
TB Test/PPD (yearly) - In case of positive TB history, must present chest x-ray results
Drug Screen - 10 panel - Must be taken within 72 hours or the offer is rescinded