Program Coordinator

Job Description

Job Description

MaineTouch is seeking a highly organized and motivated Program Coordinator to support client intake, admissions, documentation management, and staffing coordination within our Downtown Portland office. This is an office-based role that will begin part-time and is expected to grow into a full-time position as the agency expands. We provide structured training, hands-on guidance, and ongoing support to ensure success in this role. If you are detail-oriented, dependable, and interested in growing within a healthcare setting, we encourage you to apply. Schedule Monday – Friday9:00 AM – 2:00 PMIn-person position (Downtown Portland office) This role is designed to transition into full-time employment as responsibilities and agency operations expand. Compensation$21.00 – $25.00 per hour, depending on experience and qualifications Opportunities for professional growth and increased responsibilityOngoing training and leadership developmentSupportive and collaborative office environment Position OverviewThe Program Coordinator plays a key role in ensuring smooth client onboarding, organized recordkeeping, and strong coordination between office staff and caregivers. You will support intake processes, track service documentation, assist with staffing assignments, and help maintain efficient and compliant administrative systems within our personal care agency program. Key ResponsibilitiesClient Intake & AdmissionsManage incoming referrals and intake callsGather required client documentationCoordinate assessments and service start datesEnsure all admission paperwork is completed prior to services beginningTrack service plans and required updatesMaintain accurate and organized client records Documentation & Administrative SupportEnsure records are complete, organized, and audit-readyTrack supervision and onboarding timelines for new hiresMonitor required documentation and reporting processesMaintain confidentiality and secure handling of information Staffing & Office Coordination Collaborate with scheduling staff to support appropriate client-to-caregiver matchingMonitor staffing coverage and assist with resolving service gapsSupport onboarding coordination for new employeesHelp improve internal workflow systems and administrative efficiency Who We Are Looking ForWe are looking for someone who wants to grow within a healthcare organization and take ownership of their work. The ideal candidate has experience in healthcare or a background in healthcare administration, social services, or home care. However, we are also open to candidates who are motivated to learn and grow within the industry. We are seeking someone who: Has experience in healthcare, home care, medical offices, or related fields - or is eager to learnIs interested in developing leadership skills over timeIs organized, dependable, and professionalCommunicates clearly and confidentlyIs comfortable managing documentation and deadlinesWants to be part of a growing team This is an opportunity to build a long-term career within our personal care agency program with strong growth potential. Qualifications 21+ years of ageAdministrative, intake, healthcare, or supervisory experience preferredStrong computer and documentation skillsAbility to manage multiple priorities How to Apply Apply today to begin the hiring process. Qualified applicants will be contacted promptly.Apply online at:

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