Executive Legal Assistant

The Executive Legal Assistant will provide administrative and operational support to the legal team. This role will assist with document preparation, file management, scheduling, correspondence, legal research support, and coordination of day-to-day legal department activities. The ideal candidate is professional, dependable, highly organized, and comfortable handling confidential and sensitive information.

Location: Chicago, IL

Salary: $80,000 - $120,000

Key Responsibilities

• Provide administrative and clerical support to attorneys, legal staff, and the broader legal department
• Prepare, format, proofread, and edit legal documents, correspondence, agreements, reports, and presentations
• Maintain organized electronic and hard-copy legal files, records, and documentation
• Manage calendars, meetings, deadlines, appointments, and conference calls
• Assist with tracking contracts, legal matters, renewals, deadlines, and other important dates
• Coordinate document signatures, approvals, and internal/external communications
• Assist with preparing documents for review, execution, filing, and distribution
• Conduct basic legal and factual research as requested
• Assist with document collection, organization, and preparation for legal matters
• Communicate professionally with internal departments, outside counsel, vendors, clients, and other external contacts
• Maintain confidentiality of sensitive legal, business, and employee information
• Enter and maintain accurate information in legal databases, document management systems, and other internal systems
• Assist with invoices, expense reports, billing documentation, and administrative records
• Coordinate meetings, travel arrangements, and other logistics as needed
• Monitor incoming correspondence, emails, and documents and ensure appropriate follow-up
• Support special projects and other administrative needs within the legal department

Qualifications

• 5+ years of administrative, legal administrative office experience
• Experience supporting attorneys, a legal department, or other professional services environment
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Ability to prioritize multiple tasks and manage competing deadlines
• Strong proofreading and document-formatting skills
• Ability to handle confidential information with discretion and professionalism
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Experience with legal document management, case management, or contract management systems is a plus
• Ability to work independently while also collaborating effectively with a team