Office Coordinator

Workplace Experience & Reception Coordinator Midtown Manhattan | Full-Time | In Office We are seeking a polished, highly organized Workplace Experience & Reception Coordinator to join a collaborative team at a prestigious global investment firm in Midtown Manhattan. Working closely with the Office Manager, this person will help take ownership of the day-to-day office experience—from welcoming high-profile clients and guests to ensuring the space is beautifully presented, organized, and running seamlessly. This is an ideal opportunity for someone with a strong hospitality mindset who enjoys being the face of an office while also being hands‑on behind the scenes. We're looking for someone proactive, warm, detail-oriented, and comfortable with a true "no job is too small" approach. What You'll Do Serve as the primary point of contact for clients, VIPs, and guests, providing warm, professional, white-glove hospitality Ensure reception, conference rooms, pantries, and common areas remain organized, polished, and guest-ready throughout the day Partner closely with the Office Manager and Facilities to maintain exceptional workplace standards Coordinate weekly catering, including menu selection, ordering, delivery, setup, and logistics Manage office deliveries, inventory, unboxing, organization, and storage Handle incoming mail, packages, and distribution Support office communications and general administrative needs Help coordinate team events and special projects from planning through execution Follow established office processes while identifying opportunities to make systems more efficient Handle confidential and sensitive information with professionalism and discretion Jump in wherever needed to ensure the office and team have what they need Who We're Looking For 3+ years of experience in hospitality, luxury retail, high-end guest relations, reservations, event planning, corporate reception, or a similar service-oriented environment Polished and professional with exceptional interpersonal and communication skills Naturally warm and welcoming with a genuine hospitality mindset Highly organized with excellent attention to detail Proactive and resourceful, with the ability to anticipate needs Calm and composed while managing multiple priorities Collaborative, flexible, and comfortable working as part of a hands‑on team Someone who takes pride in the details and genuinely embraces a "no job is too small" mentality Proficiency with Microsoft Office and comfort learning new systems Schedule This is a fully in-office position in Midtown Manhattan . Monday–Thursday: 8:00 AM–5:30 PM Friday: 9:00 AM–2:00 PM This is a great opportunity for someone who loves hospitality and creating an exceptional workplace experience and wants to bring those skills into a professional corporate environment. Office PoliticsSkills office Administration Operations Reception White glove Hospitality About the company SupportFinity IT & software The smartest recruitment technology of 2024. Join a world-class team of innovators who are disrupting HR Tech field with the power of AI and creative designs. #J-18808-Ljbffr SupportFinity™