Events Coordinator

Role Description

We are looking for a go-getter and organized Event Coordinator to work directly with national Privia leaders and providers to support the execution of physician meetings and events across the organization. Reporting to the Associate Director, Events, the Event Coordinator will be responsible for end-to-end support for events both in-office and offsite in our physician markets.

• Own all pre-and post-event logistics planning including venue selection, food, and beverage selection, AV requirements, communications support, vendor payments, gifts, etc.
• Oversee the comprehensive events calendar nationally ensuring alignment across markets and audiences.
• Ensure registration and attendance process is optimized for each event utilizing our Event Registration system, Blackthorn, and pre/post communications are queued up with accurate information.
• Manage external vendor and internal stakeholder requests while establishing collaborative relationships.
• Travel to and support large scale offsite event delivery and execution (as needed).
• Coordinate negotiation and execution of contracts between our legal team and venue and/or vendor, securing the best possible terms for events.
• Work closely with internal stakeholders to develop event theme, branding, and communication needs.
• Own the post-event feedback process by creating surveys and analyzing needed improvements/successes for future events.
• Support the Communications team by maintaining the Privia Connect Intranet, including Knowledge Article updates, discussion group monitoring, and event posting.
• Support the sending of physician email communications in Pardot (email marketing tool) as needed.
• Manage the promotional item ordering process for events as needed.
• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree required, preferably in Marketing, Communications, Event Management, Business.
• Project management experience.
• Ability to handle multiple projects and meet strict deadlines.
• Willingness to work evening and weekend events as needed.
• Strong writing and communication skills with all levels of the organization.
• Must comply with HIPAA rules and regulations.
• Ability to think both tactically and strategically.
• Flexible working style with the ability to work in a fast-paced environment.
• Commitment to delivering the highest level of customer service.
• Strong attention to detail and ability to create organization systems from scratch.
• Ability to prioritize, work independently and follow through effectively.
• Excellent time management skills and experience working under strict deadlines.

Requirements

• The salary range for this role is $58,000.00-$62,000.00 in base pay and exclusive of any bonuses or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs).
• This role is also eligible for an annual bonus targeted at 10%.
• The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.

Benefits

• All your information will be kept confidential according to EEO guidelines.

Technical Requirements

• In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed.
• This should be acquired prior to the start of your employment.
• The best measure of your internet speed is to use online speed tests like speedtest.net .
• Work with your internet provider if you have questions about your connection.
• Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.

Company Description

Privia Health™ is a technology-driven, national physician enablement company that collaborates with medical groups, health plans, and health systems to optimize physician practices, improve patient experiences, and reward doctors for delivering high-value care in both in-person and virtual settings.

The Privia Platform is led by top industry talent and exceptional physician leadership, and consists of scalable operations and end-to-end, cloud-based technology that reduces unnecessary healthcare costs, achieves better outcomes, and improves the health of patients and the well-being of providers.