Administrative Assistant

Job Description

Job Description

Administrative Assistant – Restoration & Construction Company

We are seeking an experienced and highly organized Administrative Assistant to support our CEO and help drive daily operations in a fast-paced restoration and construction environment.

Required Experience:
Candidates must have prior office experience working for a restoration, mitigation, reconstruction, or construction company. Applicants without industry-specific experience will not be considered.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, appointments, meetings, and follow-up tasks
• Assist with contracts, proposals, agreements, and project documentation
• Maintain communication with prospective and existing clients; follow up on leads and projects in the sales pipeline
• Serve as liaison between office staff and field personnel to ensure accurate reporting of job progress, updates, and project details
• Handle project intake and collect all necessary documentation, photos, authorizations, and information required to initiate jobs
• Generate work orders and maintain accurate project records
• Coordinate with marketing and sales teams regarding lead flow, project status, and client communications
• Track and manage office and job-related inventory
• Prepare reports, organize files, and maintain operational records
• Provide administrative support to ensure efficient day-to-day business operations

Qualifications:

• Minimum 2 years of administrative experience in the restoration or construction industry
• Strong understanding of restoration/construction workflows and project documentation
• Excellent organizational, communication, and multitasking skills
• Proficiency with Microsoft Office, Google Workspace, and construction/restoration management software preferred
• Ability to work independently, prioritize tasks, and maintain confidentiality
• Detail-oriented with strong follow-through and problem-solving abilities

What We're Looking For:
A proactive, dependable professional who thrives in a fast-paced environment, takes ownership of responsibilities, and can effectively support executive leadership while coordinating multiple departments.