Law Firm Receptionist

Our client, a top regional law firm, has an immediate need for a Receptionist/Office Assistant working in their Hackensack, NJ office. The role serves as the first person visitors to the office will see. Strong communication skills and the ability to multi-task are a must. The receptionist will be responsible for answering multiple phone lines, directing calls, light administrative work, and ad-hoc projects. This is a great opportunity to become part of an excellent team. Previous law firm experience is preferred. This is an in office 5 days a week role.

RESPONSIBILITIES

:• Greet clients, visitors, and staff with professionalism and courtesy; provide basic information about the firm as needed

.• Answer and direct incoming phone calls on a multi-line phone system

.• Process incoming and outgoing mail, FedEx packages, and NJ Lawyer Service deliveries, including preparing FedEx labels, scanning, distributing mail, and handling end of day regular mail delivery

.• Conduct monthly inventory of office and kitchen supplies and provide a restocking spreadsheet list to the manager

.• Assist with scheduling client appointments, meetings, and booking conference rooms; schedule and coordinate courier services as needed

.• Handle copying, scanning, and faxing; ensure copiers are stocked with paper each morning and function properly; report any issues to the Administrative Manager

.• Keep front area clean and organized; maintain visitors/packages logbooks; maintain a clean, organized, and well-stocked kitchen area

.• Work with Attorneys and Administrative Manager to plan event lunches

.• Set up and break down conference rooms for meetings, depositions, or firm events

.• Provide general administrative support to attorneys, paralegals, and legal assistants

.• Perform other miscellaneous office, administrative, and clerical tasks as assigned

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REQUIREMENT

S:• Prior law firm experience preferr

ed• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlo

ok• Time management skil

ls• Strong communication skills and a willingness to learn new tas

ks• Excellent attention to deta

il• Must be reliable, accurate, able to multi-task and have a cooperative work eth

ic• Ability to manage multiple assignments and meet client deadlines is essenti

al• Ability to work independently while providing support to a te

am• Confidentiality and prioritize worklo

ad• Ability to lift 20 lb