Secretary (Office Automation)
Treasury Department
Job DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the Liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.Personally handles to completion a wide variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for executive conferences, assembles digests, consolidates comments from management officials, and summarizes material for use by the manager for participation in these conferences.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
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US Government Jobs
Kearneysville, WV1 day ago - ...by scheduling, canceling and shifting appointments based on the manager's commitments.Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when...Work at officeShift work
Internal Revenue Service
Kearneysville, WV1 day ago - ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own...Work at office
Treasury Department
Kearneysville, WV1 day ago - ...ensuring financial compliance. Candidates should have at least five years of experience in executive support, proficiency in Microsoft Office 365, and exemplary communication skills. This opportunity comes with competitive compensation and comprehensive benefits in a...Work at office
Omega Health Services
Martinsburg, WV2 days ago - ...Evaluation Policy for Service Personnel Job Summary The Secretary position requires performance of a variety of complex... ...of building/program requirements. Ensures that effective office procedures are established and maintained. Attend training...Work at officeImmediate start
Jefferson County Schools (West Virginia)
Charles Town, WV2 days ago - ...communications. The position requires a high school diploma and at least one year of clerical experience; preferred candidates may have medical office training or secretarial schooling. This is a full-time, day shift opportunity in a clinical setting. #J-18808-Ljbffr WVU MedicineWork at officeFull timeDay shift
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Shepherd University
Shepherdstown, WV16 hours ago - ...materials are available. Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance. Confidentiality & Integrity: Handle all highly sensitive documents, financial data, and...Work at officeFlexible hours
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Stubblefield Institute
Shepherdstown, WV4 days ago - ...coordination and scheduling activities. Minimum Qualifications Knowledge and skills in the operation of computers and other standard office equipment Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling...Work at officeImmediate start
$26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payFull timeCurrently hiringPostal Jobs Source (a division of Labor Services)
Shenandoah Junction, WVmore than 2 months ago$18.07 per hour
...delivering high-quality workComputer skills, including accurate use of keyboard, familiarity with web browsers and basic Microsoft Office applicationsExperience in identifying and submitting potential problems to appropriate levels of managementAbility to frequently lift...Work at officeHourly payContract workAmentum
Martinsburg, WV2 days ago- ..., trainings, and onboarding records Manage digital and paper filing systems Assist with phone calls, emails, scheduling, and front-office communication Prepare reports, forms, and administrative correspondence as needed Compliance & Regulatory Oversight Monitor deadlines...Work at officeHourly payPart timeFlexible hours
Village Square Learning
Martinsburg, WV2 days ago $18.33 per hour
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Martinsburg, WV2 days ago$20.57 per hour
...various computer programs and databases used in the NFA and FESD Division including but not limited to NFRTR, FLS, FEIS, Microsoft Office Suite and other databases as established Compile data from various sources and enter pertinent information into appropriate database...Work at officeHourly payContract workLocal areaAmentum
Martinsburg, WV3 days ago- ...Job Description Job Description We are seeking a in person bi-lingual (English/Spanish) organized, self-motivated Office Administrator to provide general support to our staff. We are an accounting and management business for 21 restaurants. You will greet clients...Work at office
Munoz Management Inc.
Martinsburg, WV19 days ago - ...high school diploma or the equivalent with some college course work in a related field preferred. Previous experience in a medical office setting preferred. Previous experience performing reception duties is preferred. Must have excellent data entry and computer...Work at officeFlexible hoursAfternoon shift
Shenandoah Valley Medical System Inc
Martinsburg, WV12 days ago - About the RoleThe Multi-Office Leader, known internally as an Area Experience Leader, leads a portfolio of 4-6 retail offices and is responsible for delivering a consistent, high-quality client experience across every location. In this role, you’ll ensure each office is...Work at officeWork experience placementSeasonal workNight shiftAfternoon shift
$18.07 per hour
...delivering high-quality work Computer skills, including accurate use of keyboard, familiarity with web browsers and basic Microsoft Office applications Experience in identifying and submitting potential problems to appropriate levels of management Ability to...Work at officeHourly payContract workLocal area$37k - $42k
...meetings and with Board communication Attend and assist at special events and cultivation events Provide support to the box office and front of house teams during the summer festival Qualifications and Core Competencies Highly organized, with excellent attention...Work at officeFull timeSummer work1 day per weekContemporary American Theater Festival
Shepherdstown, WV20 days ago- JMC Jefferson Medical Center in West Virginia is seeking a full-time administrative assistant to support patient care by performing greeting, admitting, and clerical duties within the department. The role involves scheduling, coordinating transfers, managing records, and...Full time
$33.28k - $37.44k
...thriving workplace culture for all employees. Position Summary As an Administrative Assistant, you will be the backbone of our office, managing day-to-day functions and ensuring a safe, welcoming environment. This is an in-office position located at our community-...Work at officeFull timeMonday to FridayShift work$15 - $17 per hour
...through TAG U How You’ll Make a Difference As a Patient Coordinator , you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental...Full timeFlexible hoursNight shiftAspen Dental
Martinsburg, WV3 days ago$15 - $17 per hour
...through TAG UHow You'll Make a DifferenceAs a Patient Experience Coordinator, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental...Flexible hoursNight shiftAspen Dental
Martinsburg, WV2 days ago- ...records, converting paper files to digital, communicating with others, research data, sending official correspondence, filing and other office administrative actions). Qualifications Must be able to obtain and maintain a Public Trust clearance. Must be proficient in the...Work at officeFor contractorsRemote work
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- ...healthcare administration, human services, behavioral health, or a related field is preferred. Previous administrative, clerical, office support, scheduling, or related experience preferred. Experience working in behavioral health, healthcare, social services, human...Work at office
- Job Description The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. MINISTERIAL DUTIES These responsibilities are critical to the...Work at officeLocal area
- ...equivalent with some college course work in a related field preferred. Previous experience in a behavior health setting or medical office setting preferred. Previous experience performing reception duties with behavior health for substance abuse clients is preferred...Work at office
Shenandoah Valley Medical System Inc
Martinsburg, WV13 days ago $15 - $18 per hour
...etiquette and interpersonal skills Ability to remain calm and courteous during busy periods Basic computer skills including Microsoft Office, email, and data entry Ability to learn dealership software and phone systems Reliable attendance and a strong work ethic...Work at officeHourly payFull time
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