Commercial Assistant Project Manager

Subcontractor & Vendor Coordination At D’ville Construction, we don’t just build structures – we build relationships, trust, and lasting value. D’ville Construction Inc. is the premier choice for tenant improvement (TI), medical facilities, OSHPD-compliant projects, and specialized builds across Northern California. Our approach involves tailoring each project to realize our client’s unique vision. With a deep-rooted commitment to excellence and innovation, we specialize in transforming existing properties into functional, cutting-edge spaces. We proudly serve the vibrant communities of the Bay Area and the serene landscapes of the Sierra Foothills, Central Valley, and Sacramento Valley regions. Job Details Job Title: Assistant Project Manager - Construction Location: 115700 Winchester Blvd., Los Gatos, CA 95032 Job Type: Full-Time | In-Office 100%, with site visits weekly/bi‑weekly Compensation & Benefits $80,000 - $100,000 annually Medical Insurance – Company pays 100% of employee premium Dental and Vision Insurance Paid PTO and Sick Time Paid Holidays Paid Floating Holidays After 1 year of employment, 3% match Simple IRA Phone Reimbursement Potential for annual bonus Join a collaborative team and play a key role in delivering high‑quality construction projects across Northern California. Major Duties & Responsibilities Project Coordination & Documentation Assist the Project Manager with multiple construction projects across pre‑construction, construction, and close‑out phases. Maintain and track all project documentation, including RFIs, submittals, NMAs, ACDs, and change orders from start to finish. Receive, review, forward, and track submittals; ensure logs remain accurate and current. Initiate, prepare, review, track, and distribute RFIs; monitor associated cost and schedule impacts. Assist in managing the project permit process and required documentation. Assist in preparing bid packages, procurement tasks, and cost evaluations. Schedule Management Update the construction schedule based on field input, trade progress, and material delivery timelines. Coordinate with field staff daily/weekly to ensure the schedule is accurate, followed, and aligned with project milestones. Identify schedule issues, assist in resolving them, and alert the PM to risks affecting closeout. Track schedule implications tied to RFIs/NMAs/ACDs; gather impacts from subcontractors and prepare schedule updates for PM review. Distribute updated schedules to all project team members and confirm trade alignment. Budget & Cost Tracking Monitor project budgets and cost exposure, providing updates to the PM. Track all cost implications tied to RFIs/NMAs/ACDs and collect pricing from subcontractors. Prepare change orders for PM review. Field & Site Responsibilities Conduct regular site walks and safety inspections to monitor quality control and verify compliance with codes and safety regulations. Track and inspect material deliveries for accuracy and condition. Assist field staff with required documentation, including DNs, Impact Notifications, MOPs, and other project information. Subcontractor & Vendor Coordination – serve as a daily point of contact for subcontractors and vendors, helping resolve field issues and coordinating communication. Review bidding files, issue subcontract agreements, and collect required subcontractor documentation. Track submittals, lead times, and long‑lead items to ensure timely procurement and installation. Meetings & Reporting Attend OAC meetings, subcontractor coordination meetings, and internal project meetings as directed by the PM. Record and distribute detailed meeting minutes, tracking action items and follow‑up tasks. Run meetings when needed, with oversight from the PM or Senior PM. Assist in preparing monthly owner project status reports and other required reporting. Estimating & Pre‑Construction Support Assist the PM/Senior PM with estimating tasks, quantity takeoffs, bid leveling, and scope reviews. Assist in bidding new potential projects. Compliance & Healthcare Standards (if applicable) Assist in enforcing healthcare‑specific requirements such as ICRA, hospital safety protocols, and infection control standards. Ensure subcontractors follow all compliance expectations and documentation requirements. Project Closeout Support and/or complete project close‑out activities, including collecting as‑built, managing punch lists, securing warranty letters, and preparing turnover packages. Skills & Abilities Computer knowledge and efficiency, including Microsoft Office products Knowledge of document control and scheduling software Strong written and verbal communication skills Basic math/accounting skills Functions effectively as part of a team Dependability Ability to maintain discretion and confidentiality at all times Ability to understand and follow directions Time management skills and organizational skills Ability to read drawings and specifications Qualifications Bachelor's Degree – Construction Management – OR 3+ years of construction trade experience with 2+ years construction office staff experience Proficient with construction software: Autodesk/ACC or Microsoft Project (preferred) Healthcare construction experience (preferred) Valid California driver’s license and reliable transportation for travel to job sites We are an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. #J-18808-Ljbffr D'ville Construction, Inc.