Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support the accounting functions of a growing company in the advanced manufacturing and microelectronics industry. The ideal candidate will thrive in a collaborative environment and contribute to accurate financial reporting and day-to-day accounting operations.

Qualifications

2+ years of full-cycle accounts payable invoice processing

1+ year of accounts receivable experience

Ability to process 200+ invoices and familiar with 2 and 3-way matching

Experience with mid-large size ERP software

Job Description

This Accounts Payable Specialist position joins a growing accounting team in a stable, expanding organization. You will initially focus on Accounts Payable while also supporting Accounts Receivable, with responsibilities evolving into a more balanced AP/AR role over time. As the company implements Intelligent Data Capture technology, the role will transition from manual data entry toward invoice review, validation, exception management, and analytical accounting support.

Responsibilities

• Process and voucher purchase order (PO) and non-PO invoices accurately and in a timely manner.
• Match invoices to purchase orders using three-way matching and investigate any pricing or quantity discrepancies.
• Coordinate closely with Purchasing and Warehouse teams to resolve invoice issues and ensure proper documentation.
• Support a high-volume Accounts Payable environment, processing approximately 450–1,000 invoices per month.
• Code, enter, and process invoices in the ERP system, ensuring completeness and accuracy.
• Manage fully manual expense report processes, matching paper receipts and entering data into the ERP system.
• Process cash receipts and post customer payments to the appropriate accounts.
• Send customer invoices and shipment documentation, including releasing invoices after shipping.
• Mail customer invoices and related documents as needed.
• Support collections efforts via email and phone, including making B2B collection calls and following up on past-due balances.
• Investigate customer billing questions and disputes, providing clear, professional communication and resolution.
• Gather and organize documentation supporting credit memo requests and other AR adjustments.
• Provide general accounting support, including filing, document management, and invoice mailing.
• Offer administrative accounting support to the team and serve as a backup for other accounting team members as needed.
• Review invoices and data captured by automation tools, validate accuracy, and manage exceptions as Intelligent Data Capture technology is implemented.
• Troubleshoot and resolve discrepancies in both AP and AR, maintaining detailed follow-up and documentation.
• Communicate clearly and professionally with vendors, customers, and internal teams to resolve issues.
• Work independently, take ownership of accounting tasks and issues, and follow them through to resolution.
• Contribute to a collaborative, "get-it-done" team culture by supporting colleagues and sharing workload during peak periods such as month-end close.

Essential Skills

• Minimum 3–5 years of solid Accounts Payable experience, including full-cycle AP responsibilities.
• Hands-on experience in Accounts Receivable, including full-cycle AR, invoice and billing processing, B2B collections, and payment posting (can be trained further if exposure is limited).
• Proficiency with ERP systems; prior experience with any ERP platform is required.
• Ability to work comfortably with manual accounting processes, including paper-based expense reports and documentation.
• Strong attention to detail with excellent follow-up skills and the ability to troubleshoot discrepancies in invoices and payments.
• Basic Excel skills, including use of SUM functions, simple calculations, and data review.
• 10-key proficiency for efficient numeric data entry.
• Strong written and verbal communication skills for interacting with vendors, customers, and internal stakeholders.
• Ability to work independently, take ownership of issues, and manage priorities in a fast-paced environment.
• Adaptability and openness to feedback, with a coachable mindset and willingness to learn new processes and technologies.
• Ability to maintain professionalism under pressure and during busy periods such as month-end close.

Job Type & Location: This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits: The pay range for this position is $28.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Carlsbad, CA.

Application Deadline: This position is anticipated to close on Aug 12, 2026.