Documentation Specialist

Documentation Specialist

This is a great opportunity for someone who enjoys working in a structured, process-driven environment while supporting critical documentation and quality workflows. The role offers long-term contract stability, fully remote flexibility with occasional onsite collaboration, exposure to regulated documentation processes, and the chance to contribute to workflow improvements, cross-functional coordination, and operational efficiency in a highly visible support function.

Support documentation operations by processing product and quality-related documents from intake through approval within a document management system. Assist with records retention, archival coordination, documentation workflows, and cross-functional follow-up. Ensure documentation activities are completed accurately, on time, and in compliance with internal procedures and quality requirements.

Key responsibilities include processing product and quality-related documents within a document management system, handling documentation requests from receipt through approval and final system processing, maintaining accuracy, completeness, and timeliness of controlled documentation activities, supporting record archival and retention activities in compliance with corporate records policies and quality requirements, coordinating documentation-related follow-up and communicating with stakeholders to ensure timelines are met, supporting purchasing-related tracking, follow-up, and coordination activities as needed, working in a matrixed environment while managing shifting priorities and multiple requests, contributing to documentation workflow improvements and process efficiency initiatives, supporting document tracking, status updates, and related administrative documentation tasks.

Required qualifications include a high school diploma or equivalent with relevant experience, experience supporting document processing, document control, records management, or administrative documentation activities, strong attention to detail and organizational skills, strong verbal and written communication skills, ability to work independently and manage tasks with minimal oversight, experience working with document management systems or similar controlled documentation environments, and ability to manage multiple priorities and meet timelines in a fast-paced environment.

The company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually as applicable.