Office Manager

Freedom Capital Markets is a full-service boutique investment bank offering equity research, institutional sales & trading, investment banking, and NYSE floor operations from our headquarters at 40 Wall Street. We're looking for a proactive, highly organized Office Manager to keep our office running smoothly day to day. You'll be the go-to person for everything from kitchen inventory to conference room readiness to IT coordination - making sure our space is stocked, functional, and welcoming for employees and guests alike. This is a great fit for someone who loves variety, takes ownership without being asked twice, and enjoys being the person who makes an office actually work in a fast-paced Wall Street environment. What You’ll Do Office Operations & Administration - Manage weekly office grocery orders and kitchen inventory - coffee, tea, and beverages (Coke, Diet Coke, seltzers, etc.), fruit, snacks, pantry items, and paper products (plates, cups, utensils, etc.) Manage office supply inventory and ordering, including paper, toner, pens, envelopes, stamps, and general supplies Manage technology supplies and equipment stored in the server room - Coordinate office seating changes, desk moves, and workspace updates as needed - Manage incoming and outgoing mail and package deliveries - Manage office access, including employee ID cards, keypad access, and access-related requests - Support general office upkeep - common area organization, watering office plants, and overall office appearance and readiness Conference Rooms, Meetings & Social - Maintain conference room organization, readiness, and booking schedules - Prepare rooms for meetings, including Zoom/Microsoft Teams setup, PowerPoint support, and AV equipment setup and troubleshooting - Coordinate lunch orders, guest catering, and meeting refreshments - Manage monthly birthday cake orders and office celebrations Tech - Serve as the liaison between employees and IT for tech issues - Coordinate IT support and onsite visits when necessary - Partner with IT on new hire onboarding - desk and equipment setup, distribution lists, username/password tracking, and basic tech onboarding needs Building Management & Vendor Coordination - Coordinate guest access and visitor passes - Submit and track building work orders (maintenance requests, carpet cleaning, general facility issues) - Coordinate Certificate of Insurance (COI) requirements with vendors and building management - Coordinate HVAC service requests and follow-ups Expense & Administrative Support - Process the executive's expense report - Reconcile and submit personal corporate card expenses, including Amazon Business purchases, office-related expenses, vendor-related purchases, and social expenses What We’re Looking For 2+ years of experience in office management, facilities, or administrative support Strong organizational skills with the ability to juggle multiple priorities and vendors at once Proficiency with Microsoft Office/Teams, Zoom, and general office technology Excellent written and verbal communication skills Comfortable troubleshooting basic AV/IT issues and working with technical support Discretion in handling expense reports and confidential information A proactive, hands-on, no-task-too-small attitude Ability to lift and carry office supplies, packages, and catering deliveries (up to 25 lbs) Why Join Us Freedom Capital Markets combines the global reach and resources of Freedom Holding Corp. (NASDAQ: FRHC) with the culture and agility of a boutique investment bank. You'll work alongside an experienced team at the center of the financial industry - 40 Wall Street - with real opportunity to grow as the firm grows. Freedom Capital Markets is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees #J-18808-Ljbffr