Office Manager

Schedule : Hybrid (Monday–Thursday in office, Fridays remote) Our client, a well-established boutique family office in Midtown Manhattan, is seeking an experienced Office Manager to oversee the day‑to‑day operations of their close‑knit office. This is an excellent opportunity for someone who enjoys being the go-to person for keeping an office running smoothly while supporting a small, collaborative team. The environment is professional, low-ego, and offers exceptional stability, flexibility, and work-life balance. The firm has a long-tenured team, and this position is available due to the retirement of the current Office Manager after eight successful years. Key Responsibilities Oversee the daily operations of a six-person office, ensuring everything runs efficiently and seamlessly. Manage office supplies, inventory, and vendor relationships. Coordinate building-related matters and serve as the primary liaison with property management. Process invoices and assist with bill payment and office expenses. Handle incoming mail, deliveries, and general office administration. Provide light executive support to the Chief Investment Officer, including calendar management, expense reporting, and occasional gatekeeping. Assist with basic technology troubleshooting and coordinate with external IT vendors when needed. Maintain an organized, welcoming, and professional office environment. Support ad hoc administrative projects as needed. Qualifications Previous Office Manager, Executive Assistant, or Administrative Manager experience within a professional services, investment, financial services, or family office environment preferred. Strong organizational skills and exceptional attention to detail. Self-motivated with the ability to work independently and manage multiple responsibilities. Excellent communication and interpersonal skills. Comfortable interacting with vendors, building management, and external service providers. Resourceful, dependable, and proactive. Proficiency with Microsoft Office and standard business technology. What Makes This Opportunity Unique Boutique, collaborative office with under 10 employees. Hybrid schedule with remote Fridays and additional flexibility. Flexible work hours (8-hour workday with start/end times that can accommodate individual schedules). Stable environment with realistic expectations and a healthy work-life balance. Opportunity to become a trusted member of a long-tenured, professional team. Comprehensive health insurance, paid time off, 401(k), and discretionary bonus. This role is ideal for an experienced administrative professional who values a supportive culture, enjoys creating an organized and efficient workplace, and is looking for a long-term opportunity with a firm that genuinely values balance and stability. #J-18808-Ljbffr