Property Assistant

Location:

Dallas, TX - Uptown

Responsibilities:

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  Assist property and engineering teams with customer and vendor services.
  
  



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  Assist with semi-annual building inspections.
  
  



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  Create new lease/vendor files and files all correspondence and documents.
  
  



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  Manage MRI Software. Reviews work orders throughout the day to ensure prompt response times; enters requests from customers and others into the system as needed. Closes out work orders as needed and follows up to ensure customer satisfaction.
  
  



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  Field calls and assists visitors coming into the management office.
  
  



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  Gets mail; opens and distributes.
  
  



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  Help coordinate customer events.
  
  



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  Market events to customers
  
  



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  Manage customer systems and building contact lists.
  
  



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  Coordinate customer correspondence.
  
  



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  Complete daily security log and send to management team, security, engineering, and porter to notify of all contractors needing access into the building/suites.
  
  



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  Communicates throughout the day with janitorial staff regarding janitorial issues as needed.
  
  



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  Communicate throughout the day with Security as needed regarding security related issues.
  
  



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  Maintain office including opening/closing routine, ordering office supplies, and coordinating repairs of office equipment.
  
  



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  Manage building access control including access card databases.
  
  



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  Act as the primary point of contact for all building technology such as conference rooms and digital displays.
  
  



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  Provide administrative support for the Senior Managing Director and Regional Team
  
  



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  Assist with leasing marketing materials.
  
  



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  Assist with quarterly leasing reports
  
  



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  Compile tour books.
  
  



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  Update Web site as needed.
  
  



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  Work with Leasing Manager on internal lease approval process.
  
  



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  Coordinates broker and customer gifts and recurring correspondence.
  
  



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  Performs other duties as assigned.
  
  

Essential Functions:

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  Ability to handle multiple priorities under rapidly changing circumstances and goals
  
  



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  Ability to manage stressful situations with incomplete information and resources with consistent attendance and punctuality for in-office work
  
  



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  Ability to consistently, frequently, and effectively collaborate with individuals and groups in-person, over the phone, or through electronic media
  
  



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  Ability to concentrate for long periods of time, whether alone or working with people near you
  
  



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  Ability to adapt, to innovate, and to comply with company policies and culture, along with all applicable law and the highest ethical standards
  

Role-Based Competencies:

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  Core Values:
  
  
  Action-oriented, customer focus, cultivate innovation and self-development
  
  



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  Core Competencies:
  
  
  Communicates effectively, drives results, manages ambiguity and values differences
  
  



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  Operational Competencies:
  
  
  Demonstrates self-awareness, interpersonally savvy, situational adaptability and operational acumen
  
  

Qualifications/Requirements:

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  High school diploma or general education degree (GED) required
  
  



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  Minimum of two to four years of related administrative experience and/or training preferred
  
  



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  Proficient in Microsoft Office Suite
  
  



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  Excellent customer service skills.
  
  

Physical Requirements:

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  Hearing and visual ability to observe and detect and appropriately react to signs of emergency situations.
  
  



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  Ability to independently move throughout the office and property, and consistently and continuously perform essential job functions.
  
  



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  Ability to lift and/or move up to 25 pounds