Accounting - Bookkeeper

Role Description

Ascent360 is seeking an Accounting - Bookkeeper who will serve as the primary point of contact between the Management Team and Outsourced Controller & CFO.

• Complete monthly close activities at the direction of the Controller, including but not limited to:
  • Classifying transactions
  • Reconciling accounts
  • Posting journal entries in the general ledger
  • Updating supporting schedules to the financial statements
• Monthly, administer Accounts Receivable including:
  • Adding new customers to the system
  • Calculating client billing amounts and any related overages
  • Generating and sending customer invoices
  • Following up with customers on aged Accounts Receivable
  • Reconciling invoicing and deposit activity across multiple platforms (QuickBooks Online, WooCommerce and Stripe)
• Weekly, administer Accounts Payable including:
  • Adding new vendors to bill.com
  • Collecting W-9’s
  • Adding AP to bill.com and paying approved bills
• Administer Employee Expense Reporting & reimbursement process including:
  • Obtaining support for transactions
  • Obtaining proper approvals
  • Processing payments
• Bi-Weekly, administer payroll via PEO including:
  • Onboarding and offboarding employees
  • Entering accurate information into payroll platform
  • Calculating and tracking commissions and bonuses payable
  • Processing payroll to be approved by Management
  • Managing all aspects of benefits (via PEO)
  • Posting payroll entries in the general ledger at the direction of the Controller
• Daily, monitor and take ownership of centralized accounting email inbox, ensuring:
  • All correspondence and attachments are appropriately filed/organized
  • Internal and external stakeholders are replied to timely
  • All matters are brought to resolution
• Daily, monitor bank account/cash flow/credit cards & expenditures and provide weekly AR and Cash reporting to Management.
• Generate financial statements.
• Prepare basic business tax filings and compliance activities including:
  • Personal property tax
  • Sales & use tax
  • Periodic renewals & franchise tax
  • Problem-solver for any misc. tax notices the business may receive (e.g. issue with a wage withholding or unemployment filing)
• Work closely with Tax CPA to support preparation of annual income tax return filings and Federal R&D tax credit.
• Prepare the annual financial statement audit.
• Prepare supplementary financial analysis and reporting, as requested.
• Other duties/special projects as assigned.
• Contract Management (business & contractor contracts, NDAs, etc…)
• Company Insurance Policies – monitor, ensure payments & process renewals.

Qualifications

• Bachelor’s degree in finance, accounting or business with relevant experience.
• 4 years relevant bookkeeping experience.
• Proficient in MS Outlook, Word, PowerPoint.
• Advanced MS Excel skills required (e.g. shortcut keys, PivotTables, IF statements, vlookups, formatting, etc.).
• QuickBooks Online experience required.
• Excellent organizational skills.
• Strong attention to detail and critical thinking required.
• English Fluency.
• Strong verbal and written communication and organizational skills.
• Thorough knowledge of accounting theory, principles and concepts, generally accepted accounting principles (GAAP), financial statements and financial systems.
• Experience with payroll, 1099s, sales/use tax, AR and AP required.
• Experience with SaaS software companies and venture-backed businesses a plus.

Benefits

• Full-Time, Remote.
• Compensation: $85,000-$125,000 per year based on experience.