Executive Assistant

Position: Executive Assistant

Openings: 1

Location: NYC - One Penn Plaza (10119)

Duration: Contract to Hire – 60-90 days evaluation

Conversion Salary : 90-100K

Hours: M-F 8-5 – onsite fulltime – off hours support as needed for travel support for flight delays/cancellations/etc.

Their Org : Supporting CFO that is relocating from Montreal to NYC – as well as a couple of other lower-level execs

Must Haves:

• 5+ years of Executive Assistant
• Polished, professional demeanor with the ability to interact confidently with executives and senior stakeholders.
• Excellent professional writing and verbal communication skills.
• Strong ability to navigate conflicts, competing priorities, and challenging situations.
• Excellent judgment regarding issue escalation and executive communication.
• Strong Microsoft PowerPoint skills, including preparing and formatting executive-level presentations.
• Strong proficiency across the Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Strong calendar management, organization, and time-management skills.
• Ability to work independently, anticipate needs, and manage multiple priorities with limited direction.
• High level of discretion and professionalism when handling confidential information.

Plusses:

• Previous experience directly supporting C-suite executives or other senior-level leadership .

Day to day:

Insight Global is seeking an experienced, highly organized Executive Assistant to provide high-level administrative and operational support to CFO and other senior leadership. This individual will serve as a trusted partner to the executive team, managing complex schedules, travel, communications, expenses, and meeting preparation while helping ensure day-to-day priorities run smoothly.

The ideal candidate is sharp, polished, professional, and highly organized , with excellent written communication skills and strong judgment. This role requires someone who can confidently navigate competing priorities, handle sensitive information, manage conflicts professionally, and exercise sound judgment regarding when and how to escalate issues.

Key Responsibilities

· Manage complex executive calendars, including scheduling meetings, resolving conflicts, and proactively identifying scheduling priorities.

· Coordinate domestic and/or international travel, including flights, accommodations, transportation, itineraries, and schedule changes.

· Prepare, submit, and track executive expenses and expense reports.

· Draft, review, and manage professional correspondence on behalf of executives.

· Prepare presentations, agendas, reports, and other materials for executive meetings.

· Coordinate meeting logistics and ensure executives have the appropriate information and materials in advance.

· Utilize strong judgment when managing scheduling conflicts, competing priorities, and sensitive situations.

· Identify issues requiring executive attention and determine the appropriate level and timing of escalation.

· Maintain confidentiality when handling sensitive business, financial, personnel, and executive information.

· Partner with internal teams and external stakeholders to coordinate meetings, communications, and executive priorities.

· Provide additional administrative and operational support as needed.