Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support day-to-day operations for a residential housing portfolio in California. This Long-term Contract position is ideal for someone who can balance resident service, leasing coordination, and property administration while maintaining accurate records and organized workflows. The role requires strong property management experience, confidence using Yardi software, and the ability to work effectively with residents, vendors, and internal teams.

Responsibilities:
• Coordinate administrative activities for residential properties, including lease documentation, resident files, renewals, and occupancy records.
• Assist with leasing functions by responding to inquiries, preparing move-in and move-out paperwork, and supporting applicant processing for Section 8 housing.
• Maintain accurate property data in Yardi and generate reports related to rent activity, resident information, and operational performance.
• Serve as a point of contact for residents by addressing routine questions, routing service requests, and helping resolve tenancy-related issues in a detail-oriented manner.
• Support compliance-related documentation by tracking required forms, verifying file completeness, and helping ensure housing records meet program standards.
• Work with property management staff and outside vendors to schedule services, follow up on outstanding items, and keep administrative processes on track.
• Monitor office documentation and billing records, helping organize invoices, correspondence, and other property-related administrative materials.• Experience in property administration, residential property management, or a closely related housing support role.
• Working knowledge of leasing processes and resident relations within a multifamily or affordable housing environment.
• Familiarity with Section 8 programs and associated administrative documentation is strongly preferred.
• Proficiency with Yardi software for recordkeeping, reporting, and property administration tasks.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate files.
• Effective written and verbal communication skills when interacting with residents, vendors, and internal stakeholders.
• Attention to detail and the ability to handle sensitive information with professionalism and discretion.